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Accounts Payable Specialist
Feld Entertainment
Palmetto, FL, United States
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Feld Entertainment is the worldwide leader in producing and presenting live touring family entertainment experiences that lift the human spirit and create indelible memories. Feld Entertainment's productions have appeared in more than 75 countries on six continents with 30 million people in attendance at its shows each year and include Disney On Ice, Disney Live, Monster Jam, Monster Energy Supercross, AMSOIL Arenacross, Marvel Universe Live, and Sesame Street Live. The meaningful result: Creating lifelong memories, one act at a time.
The Accounts Payable Specialist performs tasks associated with the preparation and maintenance of AP invoices. Responsible for verifying, reconciling, and processing invoices according to established policies and procedures in an efficient, timely, and accurate manner.
Essential Job Functions
• Processing and data entry of vendor invoices and payment requests of moderate to high complexity, priority, and/or dollar volume for items such as capital asset purchases, advertising, consultant payments, contract payments, tax payments, check requests, executive expense reimbursements, domestic wire, international wire transfers and road checks.
• Perform detailed reviews/audits of all documentation supporting payments to be processed in accordance with Company policies and procedures; including matching invoices to electronic or hard-copy purchase orders and receiving documents, and verifying approval signatures against current authorization lists and dollar limits.
• For each invoice or payment request, verify that the GL distribution/account coding is appropriate and consistent with the type expense, the legal entity receiving the invoice, and the operating department that originated the purchase.
• Ensure that invoices and other payment requests are data-entered into the Lawson system under the appropriate “payor” entity, with appropriate pay dates that will result in the payment being received by the vendor or other recipient within agreed-upon/established terms or by the due date specifically requested.
• Resolve issues and inquiries related to invoices and scheduled payments. Respond via email and phone to vendor inquiries. Resolve processing issues by contracting appropriate company representative or the vendor. Perform these duties as backup while primary is unavailable.
• Process and distribute invoices received. Load invoices into image based processing system that are received via paper and email. Perform these duties as backup while primary is unavailable.
• Participate in and support process improvement and system enhancement projects, and proactively identify ongoing opportunities for such improvements (e.g. accounts payable workflow, account coding quality).
• Associates degree or equivalent practical work experience.
• Minimum 2-4 years of relevant experience in accounts payable or other shared services, preferably with exposure to a multi-company environment.
• Experience with Non-US vendor invoices and foreign currencies is a plus.
• Experience with Lawson financials/accounts payable a strong plus.
• Experience with an Imaging and approval based hierarchy system is a plus.
• Strong data entry skills and attention to detail/accuracy.
• Excellent communication and customer service skills are a must, along with a positive, professional demeanor.
Feld Entertainment is proud to be an Equal Opportunity Employer and a Drug Free Workplace.