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Payroll Coodinator
Merlin Entertainments
Carlsbad, CA, United States
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Description
Payroll Co-coordinator
Position Summary:
Primary responsibilities include day-to-day aspects of payroll; auditing timesheets, data entry into payroll system, payroll reporting, assisting the Payroll Supervisor with coordination of payroll trainings and orientations, assisting in resolution of general payroll questions and issues.
Key Objectives:
• Initial point of contact for all payroll matters. Resolves issues and questions relating to timecards, calculation of paid hours, PTO accruals, etc., escalating where appropriate to the correct Payroll Supervisor. Works directly with managers, supervisors and leads to ensure critical payroll deadlines are met.
• Accurately enter, audit and coordinate all employee data and information in payroll system and time and attendance system. Using basic reports, audit information to ensure accuracy.
• Coordinate payroll distribution process. Ensure all pay checks are sorted, tracked and delivered timely. Ensure all signature sheets and undistributed pay checks are returned timely.
• Completion of general forms for payroll such as Wage Garnishment responses or Employment verifications.
• Run general ad hoc reporting from payroll and time and attendance system as requested.
Responsibilities:
Operations
• Payroll Data Entry
• Reviews New Hires, Terminations, Status Changes in Ceridian DF
• Assisting Payroll Supervisor where needed in processing of biweekly payroll
• Approving changes affecting Payroll in DF Work Force Management
• Preparation of pay checks – prepare signature sheets and bundle pay checks for distribution on payday Friday
• Return of pay check signature sheet and undistributed pay checks
• Scheduling Payroll Best Practices training sessions for new users and ongoing refresher sessions for seasoned users
• Assistance with Year-End Payroll items (W-2 distribution, Distribution of required notices, auditing, etc.)
Financial
• Running reports as needed for various department needs.
Development
• Propose ideas for process improvements and compliance.
People
• Researching and resolving pay check discrepancies
• Completing payroll portion of employment verifications
• Serves as member of human resources team to contribute to overall effectiveness of the human resource function. Serves as an active and participatory member, promoting and demonstrating LEGOLAND’s and Merlin’s culture and core values through corresponding behavior and actions.
Health & Safety
Employees are responsible for the safety of themselves, their colleagues and guests (where appropriate), in line with the Group Policy (HS001) and the law. In particular, they must ensure that they follow safe working procedures for all work activities that they undertake and they must not use any tools or equipment for which they have not been trained. Where incidents do occur, they must ensure that they are reported to their line manager and must cooperate with any investigation as appropriate.
Other
• Ability to prioritize tasks and requests for assistance, timely completion of tasks and meets deadlines.
• Assistance with coordination of Department events as required.
• Performs other duties as assigned and runs ad-hoc reporting as needed.
Requirements:
Background and Experience:
Looking for professional and proactive person with previous HR / data entry knowledge/experience. Prior HR experience in a theme park/hospitality is a plus. Knowledge of office support functions and Microsoft Office products required (Word, Excel, Outlook, Power Point). Proficiency in Excel is preferred. This position requires strong organizational skills, the ability to take, prioritize and follow direction from multiple sources, and strong attention to detail. This position requires ability to prioritize and plan work activities, using time efficiently, accuracy and thoroughness, monitoring own work to ensure quality, a professional interpersonal style with the ability to maintain confidentiality. This position requires flexibility and the ability to work cooperatively with diverse work styles.
Education:
A high school diploma or General Education Degree (GED) equivalent is required. Some college in Business, HR, or Related field preferred.
Note: 4 year College degree in Business, HR or related field needed for future advancement beyond this position.