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Shared Services AP Control Specialist
Meredith
Des Moines, IA, United States
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Job Title
Shared Services AP Control Specialist
I. Job Summary
| Major goals and objectives.
Responsible for preparing, entering, and obtaining proper supporting data for the processing of invoices into the Oracle Financial System. Assist with auditing the Invoice on Hold Report and releasing invoices from various queues. Process all Local Media Brands (LMG) contest/sweeps documentation for 1099/IRS reporting compliance. Assist with other projects as needed. Perform a wide range of duties, i.e., payments, foreign supplier maintenance/correspondence, etc. Accuracy and efficient methods are required while performing the daily duties of this position. The position has daily contact with both internal/external customers.
II. Essential Job Functions| Accountabilities, Actions and Expected Measurable Results
Weight%
30
Perform the day to day processing of accounts payable transactions to ensure the following functions are maintained in an effective, up to date, and accurate manner:
• Prepare invoice batches for data entry and scan invoices for retrieval by all processors for payment processing.
• Enter invoices into Oracle.
• Investigate and resolve problems associated with processing of invoices.
30
Responsible for maintenance of contest/sweeps initiated by the various groups:
• Review and maintain all (LMG) Local Media Brand contest/sweepstakes files.
• Processing all (LMG) Local Media Brand contest documentation for 1099 compliance.
20
Responsible for the following functions related to timely processing of accounts payable transactions:
• Assist with the Supplier Hold list and conduct investigations and releases as applicable.
• Assist with reviewing and releasing High Value, AP Resolution, and Review Required invoices as applicable.
• Assist with all CW risk updates and invoices – release as required.
• Assist with ESM Contract Database System support.
• Assist with managing the foreign vendor files/certifications and all required documentation (attachments) thoroughly and accurately in accordance with company policy and accepted accounting practices.
• Assist with foreign vendor correspondence via email, phone, fax, etc. Problem resolution - acts as a liaison between departments and vendors to initiate payments, deductions, correspondence and/or telephone contact to correct problem.
10
Responsible for the following functions related to timely processing of accounts payable transactions and travel related expenses:
• Prepare and run daily payment batches for all pay groups along with the check registers.
• Process all “exception” invoices for payment processing.
• Void/re-issue and/or cancel checks.
• Match all attachments with checks and mail accordingly.
• Perform stop payments as required.
• As back-up, audit selected sample of expense reports to ensure adherence to Meredith Corporation policies.
10
Perform other related duties as required:
• Receives, researches and resolves a variety of routine internal/external inquiries concerning account status, including communicating resolution of discrepancies to appropriate persons.
• Assist with auditing the Dupe Payment Reports.
• Assist with Vendor Check Run Dupe Reports.
100%
III. Minimum Qualifications and Job Requirements| All must be met to be considered.
Education:
Preferably a two-year degree in Accounting and/or basic accounting knowledge.
Experience:
Accounting experience and knowledge/experience with tax filings.
Specific Knowledge, Skills and Abilities:
Must have proficient knowledge in the following areas: accounts payable functions/principles and procedures, ability to maintain a high level of accuracy in preparing and entering financial information, 1099/1042 reporting laws, and familiarity with web applications helpful. Self directed, motivated and goal oriented. Strong communication skills at all levels of management. Used to meeting tight deadlines. Windows PC concepts, Excel, Word experience. Oracle Financial Systems experience a plus, not required.