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Office Administrator
Global Eagle Entertainment
Miramar, FL, United States
Job Details - this job has expired, please see similar jobs below
Global Eagle is the leading satellite-based provider of connectivity and media for fast-growing mobility markets across air, land and sea. The company provides the industry’s most comprehensive and advanced global product and services platform to organizations and people on the move.
Our customers include commercial airlines, business jets, cruise and ferry lines, yachts, and commercial shippers. In addition, it provides products and services for the world’s most remote land-based natural resource energy operations, governments, non-governmental organizations, and mobile network operators.
Supported by best-in-class and proprietary technologies, Global Eagle offers a fully integrated suite of solutions for connectivity and content, including Wi-Fi, on-demand video, multi-platform and multi-format entertainment content, interactive software, portable In Flight Entertainment solutions, content management services, ecommerce solutions, original content development, voice, cellular and 3G/LTE services, and mission-critical communications.
This role will be responsible for providing administration support to the office. The incumbent will be responsible for manning the reception, general administration tasks, organising events and monitoring vendor performance. They must be flexible, proactive and like to work in a fast paced environment. They also need to have good phone manners, excellent people skills, and demonstrated ability to be organized.
More specifically, the job entails -
Office Management:
• Executing on all assigned clerical duties; letters, presentations, reports, filing etc.
• Ordering office equipment and furniture, following approval.
• Making travel arrangements for staff and helping with VISAs applications.
• Establishing and maintain relations with vendors, monitoring their performance and holding reviews.
• Leading the social committee to ensure events are held in the location that meet cultural needs.
• Assisting with the onboarding process of new hires.
• Supporting the Facilities Coordinator with maintenance issues.
• Helping to meet local Health & Safety requirements.
• To work closely with and support the People Services team with ad hoc projects and administration tasks.
Reception:
• Answering calls politely, quickly and efficiently
• Maintaining the appearance of the reception area to a high standard so that it is clean and tidy at all times
• Logging all incoming parcels and deliveries.
• Adhering to our security procedures for staff and guests, issuing security passes etc.
• Maintaining the technical side of the switchboard system.
• Organizing transport for visitors.
• Providing ad hoc support to staff members regarding telephone tutorials, voicemail queries etc.
• The sorting and distribution of post every day.
• Occasional, administration support to staff members using excel and word.
• Inform Facilities Manager promptly of any complaints about the office services/conditions or potential H&S issues.
• Providing support for client and internal meetings where breakfast or lunch provisions are required.
• General meeting provisions which include coordinating meeting room bookings, ensuring equipment is set up, ordering catering, and providing refreshments.
• Ensuring that the meeting rooms are sufficient stocked with refreshments.
Qualifications
• Experienced user of Microsoft office
Areas of interest and intrinsic competencies
• Multi-tasking
• Autonomous
• Proactive
• Reliable
• Interpersonal skills
• Time management
• Attention to detail
• Team player
Please note
: Only shortlisted candidates will be contacted.