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Administrative Support
iHeartMedia
Manchester, NH, United States
Job Details - this job has expired, please see similar jobs below
Job Summary:
This position supports multiple departments; Finance: trade and accounts receivable, check deposits; Front Desk: ½ day answering phones and listener and client facing; Office management, ordering supplies, managing vendor relationships, USPS, Staples, cleaning company. Public File: political uploads and file keeping for local and national Political campaigns. Sales: liaison with finance, special billing and Viero to sales, support to national rep firm and traffic department,
Responsibilities
• Maintains inventory of office supplies, sorts and distributes mail, schedules meetings, etc.
• Actively manages managers’ daily schedules and calendars.
• Prepares reports as needed, e.g., for sales, research and data analysis projects.
• Interacts with company personnel at all organizational levels.
• Sets up and breaks down meeting spaces, arranges for WebEx as needed.
• Coordinates activities between departments and/or outside entities.
• May require handling confidential matters.
Qualifications
Competencies/Skills
• Proficient in Microsoft Office suite and social networking platforms
• Strong time management skills; adept at setting priorities and managing deadlines
• Ability to plan and organize, manage projects and multi task in a fast-paced environment
• High degree of attention to detail, optimal work standards, and process improvement ability
• Stress tolerance especially with tight deadlines
• Effective collaborator with multiple levels within an organization, in person or over the phone
• Strong interpersonal skills
• Excellent oral and written communication skills; excellent grammar
Work Experience
• 2-3+ years’ experience in a fast-paced environment
Education
• Four-year Bachelor's degree preferred
Certifications
• None required