This job has expired, please see additional jobs below
Administrative Assistant
NYFA
Long Island City, NY, United States
Job Details - this job has expired, please see similar jobs below
Description
Atelier FAS is seeking a full-time Administrative Assistant to work on-site at our New York headquarters. Successful candidates will have a strong fine arts background and superb interpersonal skills. The Administrative Assistant will be responsible for assisting the Director of Atelier New York and, in turn, will help support the day-to-day operation of Atelier FAS. The Administrative Assistant will work cooperatively with the rest of the Atelier FAS team in Philadelphia and Delaware regarding on-going Atelier NY projects and appointments. The Administrative Assistant will be required to assist with correspondence, schedule meetings, maintain the Director’s schedule, prioritizing task lists, and will be responsible for day-to-day duties as assigned.
Responsibilities include but are not limited to the following:
-Generation of spreadsheets and documents including the maintenance of digital job files
-Coordinating and communicating with Client Services Representatives regarding upcoming Atelier NY events and projects
-Maintaining multiple tasks list and prioritizing events to ensure that deadlines are being met internally
-Use of Google Calendar to create timely calendar entries for appointments, and working to ensure that information is up-to-date
-Outlining all upcoming appointments and tasks to the Director of Atelier NY
Requirements:
-A knowledge and foundation in fine arts is a must; BA in Fine Arts/Art History preferred
-Minimum of 1 year of Administrative or equivalent experience
-Working knowledge of contemporary databases, customer relationship management systems, and Google Suite
-Excellent verbal, written, and proofreading skills; detail-oriented
-Demonstrated commitment to client confidentiality
-Proven organizational skills, ability to manage and prioritize tasks independently
-The ability to work in a fast-paced environment while maintaining professionalism and composure
-Excellent work habits. Able to work independently, self-motivated
This is a project-oriented position so hours will vary, but will be at least 40 hours per week. The Administrative Assistant position is salary plus hourly overtime.
It is the policy of Atelier FAS to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law.