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Editorial Assistant
HarperCollins
New York, NY, United States
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Overview
HarperCollins seeks an Editorial Assistant to support a the Deputy Publisher, and SVP/Publisher with our Harper and HarperWave imprints.
Responsibilities
• Manages the day-to-day office operations of the Deputy Publisher, and SVP/Publisher involving constant interaction with authors, agents, and employees from all departments (e.g., Editorial, Marketing, Publicity, Finance, Art, etc.).
• Handles demanding calendars, maintains organized files, provides substantial telephone coverage, screens/prioritizes mail.
• Makes travel arrangements, prepares itineraries, and processes monthly expense reports.
• Prepares and distributes contract requests (including P&Ls and PMEs) for all acquired titles; tracks and sends payments.
• Transmits manuscripts into production and work closely with production to keep books on schedule; communicates with authors about corrections.
• Writes and edits copy, fact sheets, and other materials as needed.
• Handles metadata for all front and backlist titles.
• Requests and sends author copies.
• Handles incoming submissions and rejection letters.
• Assists with sales conference prep and weekly meetings.
• Prepares detailed marketing reports for Deputy Publisher.
• Coordinates seasonal Launch meetings for all Harper imprints, and liaising between marketing and editorial from Launch through the planning process.
• Handles special projects in the department as needed.
• Orders supplies for the department.
Qualifications
• 4 year college degree or equivalent work experience
• Prior relevant work and publishing experience; office support experience preferred
• Has a strong interest in learning the processes of publishing
• Detail-oriented, well-organized, and able to prioritize responsibilities under pressure
• Ability to interact confidently with internal and external executives in a personable and professional manner
• Interest in working on complex design books (diet, four-color, cookbooks) as well as B&W format
• Ability to identify and troubleshoot departmental issues before they become problems
• Excellent communication skills
• Exceptional writing skills
• Proficiency with Microsoft Word, Excel, and PowerPoint
HarperCollins Publishers is a company full of people who are passionate about books. When you apply for a position, we want to know why you want to work here, and why you are interested in the job. That’s why cover letters are strongly preferred.