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Human Resources Assistant (Contractor)
Macmillan Publishers
New York, NY, United States
Job Details - this job has expired, please see similar jobs below
Description
This is a contract position. The qualified candidate will be an employee of Headway Workforce Solutions working out of our Downtown New York Office.
Requirements
Purpose of the Role:
We’re looking for a rockstar HR Assistant to join our close-knit, high performing team, in our beautiful Financial District office. We need someone that’s not afraid to come in, roll up their sleeves, and get the job done. While you’ll be based in New York, you’ll get the opportunity to work on a ton of projects across the organization including employee onboarding, drafting Personnel Action Forms to make employee changes or terminations, helping out with our Talent Acquisition team, and working to create an awesome culture not only within our group, but all of our New York office!
Responsibilities:
Onboarding/Off Boarding:
• Ensure all new employees are onboarded efficiently and accurately, verifying that new hire paperwork is complete, they are processed into our HRIS and managing the I-9 and Everify verifications
• The HR Assistant will also be responsible for the new hire first day experience including sending out welcome emails, delivering new hire orientation, and providing resources to employees and managers
• Coordinate equipment procurement and return, and systems access
Administration:
• Maintain accurate org charts
• Create personnel action forms (PAFs) for any employee changes and facilitate their approval and distribution for processing
• Assist with the management of the contractor database, assisting managers with processing errors and questions
• Support HR team with ad hoc projects, as needed
• Prepare tuition reimbursement requests for review
• Take minutes at team, council and company wide meetings
Culture:
• Coordinate anniversary, holiday, and other company events
• Assist with posting content on internal social media platforms
Employee Assistance:
• Respond to general employee inquiries and requests
• Understand HR policies and processes to be able to provide employees with assistance when needed
Recruiting:
• Assist with scheduling and coordinating interviews
• Post jobs and review resumes for initial criteria
• Conduct reference checks and verifications of employment status
Qualifications:
• 0-2 years experience
• Excellent organizational and follow up skills, including ability to prioritize and manage time effectively
• Candidates should work efficiently, adapt easily, and be able to multitask
• Strong interpersonal skills, excellent written and verbal communication skills, and exceptional computer skills, including Microsoft Suite
• Must have the ability to maintain confidentiality and exercise discretion
• Ability to learn policies and procedures quickly
• Must be able to communicate clearly and concisely to ensure seamless transitions with benefits, HRIS, and payroll
• Bachelor’s Degree
Preferred Qualifications:
• Prior experience interning or working in a Human Resources setting preferred
• Experience working with an HRIS database a plus
• Understanding general employment laws
• Experience working with the Google Suite of applications including Google Docs, Sheets, and Slides