This job has expired, please see additional jobs below
Office Coordinator
Spotify
New York, NY, United States
Job Details - this job has expired, please see similar jobs below
We are looking for a rockstar Office Coordinator that will join our Workplace Services team called The Roadies! This individual will take a great deal of pride in ensuring the smooth operation of Spotify’s US headquarters in New York. As a part of The Front Stage team you will be in charge of keeping our space tidy, organized, full of what everyone needs and running like a well oiled machine.
What you’ll Do
• Oversee office vendors to make sure the scope of work is being maintained
• Procure, stock and organize all office supplies in each supply room
• Perform regular walk throughs daily to make sure space is in order
• Escalate maintenance issues to the proper Roadie team member
• Backup coverage for reception
• Help with internal moves
• Oversee the first aid kit refill vendor and towel/linen laundry service provider
• Keep the Fire Safety team up to date
• Frequently assess if the cleaning and pest control is being performed to standards
• Set up new hire desks
• Be the main poc for all food service requests, suggestions and coordination at your location
• Ability to help out at one of the other locations if necessary
• Event set up as necessary
• Help the NY Facilities Manager visually refine the spaces when necessary
• Consistently engaged with Spotifiers
• Develop partnerships with internal partners (IT, Security)
• Be a problem solver and thought leader
Who You are
• You have experience in office operations
• You are innately passionate about the workplace experience
• You are a customer service star – no requests are bothersome to you
• You’re able to walk the space and see areas for improvement
• You have heavy vendor management experience
• You are highly organized – There are a lot of moving parts to so much square footage and a lot of requests come in at once.
• You are an expert with Google Apps
• You are experienced with JIRA
• You’re an extremely articulate person who can write a professional email at the drop of a hat
• You have a strong attention to detail
• You are a critical thinker and problem solver who anticipates needs
• You are professional, intelligent, considerate and able to interface with all types of people, people, both in person and by phone in a polished and friendly manner
• You are proactive and motivated with a willingness to identify projects and dive in head first
• You are prioritize and multi-task – you are able to field a heavy volume of requests at once but never compromise quality
• You use a methodical approach to getting stuff done, but also to think creatively!
• A team player—no matter how small the task may seem, you complete it with grace and a good attitude!
We are proud to foster a workplace free from discrimination. We strongly believe that diversity of experience, perspectives, and background will lead to a better environment for our employees and a better product for our users and our creators. This is something we value deeply and we encourage everyone to come be a part of changing the way the world listens to music.