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Manager of Finance & Operations
NYFA
New York, NY, United States
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Description
Free Arts NYC provides underserved children with a unique combination of educational arts and mentoring programs that help them foster the self-confidence and resiliency needed to realize its full potential serving over 30,000 children and families since 1997.
The Manager of Finance & Operations will report to the Founder/Executive Director. The Manager of Finance & Operations will perform finance and administrative functions. This position offers the professional advancement within non-profit management and operations.
Finance
Bookkeeping and Accounting Responsibilities include:
*Payroll, monitor HRA insurance, invoices, monitor bank accounts, monthly financial statements for Board, monitor cash flow, donation reports, grant budgets, reconciliations between database and Quickbooks, credit card statements, accruals, internal controls
*Direct annual budget process along with ED
*Contribute financial information for grant proposals and reports
*Oversee/Manage Insurance Renewals
*Oversee/Manage annual audit
*Ensure compliance with federal, state, and local requirements, through research and awareness of existing, new, or anticipated legislation and Cultural Data Project
*Oversee financial management, planning, systems, controls
Administration/Operations
*Facilities and Supply Management
*Oversee facilities maintenance, upgrades
*Manage and make recommendations for cost improvements for supplies, equipment and services (messenger, cleaning, supplies, etc.)
Human Resources
*Oversee HR functions with Trinet including effective hiring, compensation, benefits, staff recognition, team building and professional development policies.
*Collaborate with Directors to oversee annual performance review process in alignment with personal and organizational goals.
*Manage weekly staff meetings
*Annually update all manuals, hiring process and protocols
*Annually update all internship materials including Handbook, Contracts, and Orientation materials ensuring streamlining with larger organization policies and protocol
*OnBoard and oversee Interns with support of additional staff
Qualifications
*Minimum 5 years of bookkeeping experience
*Extensive knowledge of Quickbooks
*Demonstrated success developing and monitoring systems
*Excellent interpersonal skills, including the ability to generate trust and respect from colleagues and direct reports
*Budget creation and management experience - non profit preferred
*Ability to tackle emerging crises and problems with a collaborative, creative and strategic approach
*Team player capable of working collaboratively and independently
*Ability to maintain the highest levels of confidentiality and discretion of personnel information
*Knowledge of non-profit management, operations, personnel and administrative functions
Hours: Full-time; occasional weekend and nights (flex time offered accordingly)
Benefits: Paid vacation, personal and sick days; 100% Employer Paid Benefits (Medical, Dental, Vision, Disability and Basic Life/AD&D) and Professional Development
Salary: $50,000 to $60,000 per year commensurate with experience