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Executive Assistant
Fox
Los Angeles, CA, United States
Job Details - this job has expired, please see similar jobs below
Description
Under regular supervision, this position is responsible for providing administrative support to the Senior Vice President / Executive Producer. Duties include reading and routing mail; composing letters and memos from dictation, verbal directions and knowledge of company policies and procedures; answering phone and properly routing calls and messages to department; scheduling appointments; maintaining calendars; managing production schedules; setting up conference calls; booking travel for production personnel; and interacting with producers and directors.
Responsibilities
• Reads and routes incoming mail.
• Locates and attaches appropriate file correspondence to be answered by executive.
• Composes letters and memoranda from dictation, verbal direction, or from knowledge of company policy or procedures.
• Assists executive in some administrative details, usually of a confidential nature.
• Composes and types routine correspondence. Files correspondence and other records.
• Creates and updates calendars and production books. Puts together the remote truck numbers for MLB, NHL and NBA production teams.
• Answers phones and gives information to callers or routes call to appropriate official, and places outgoing calls.
• Schedules appointments and arranges all travel for executive and staff. Organizes company events, meetings and conference calls.
• Prepares PowerPoint presentations for various projects, talent, producer, director for RSN GM’s and EP’s.
• Maintains the live event production calendar. Maintains inventory of office supplies. Manages pay roll for above and below the line personnel. Administers forms for HR functions.
• Interacts with regional producers, directors and talent to set up conference calls, answer questions and assist with production issues.
• Oversees’ the management of two production seminars annually at a local resort.
Qualifications
• This position requires a high school diploma or equivalent.
• A minimum of 2-3 years experience as an Administrative assistant is necessary. Some background in assisting executives and/or production is strongly preferred.
• Good written and verbal communication skills are needed.
• Knowledge of Microsoft Office Applications, including Outlook, Word, PowerPoint and Excel is required.
• Good organizational and project management skills are required.
• A pleasant and professional telephone and personal demeanor is necessary.
Division Description
FOX Sports is the umbrella entity representing 21st Century FOX’s wide array of multi-platform US-based sports assets. Built with brands capable of reaching more than 100 million viewers in a single weekend, FOX Sports includes ownership and interests in linear television networks, digital and mobile programming, broadband platforms, multiple web sites, joint-venture businesses and several licensing partnerships. FOX Sports includes the sports television arm of the FOX Broadcasting Company; FS1, FS2; FOX Sports Regional Networks, their affiliated regional web sites and national programming; FOX Soccer Plus; FOX Deportes and FOX College Sports. In addition, FOX Sports also encompasses FOX Sports Digital, which includes FOXSports.com, FOX Sports GO, Whatifsports.com and Yardbarker.com. Also included in the Group are FOX’s interests in joint-venture businesses Big Ten Network and BTN 2Go, as well as a licensing agreement that established the FOX Sports Radio Network.
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.