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Executive Assistant I
Paramount Pictures
Hollywood, CA, United States
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Overview and Responsibilities
This position is responsible for supporting Senior Vice President Facility Services, Vice President Energy & Engineering, Executive Director Planning & Development, Executive Director Property Services and Director Facility Services.
Responsibilities to include, but not limited to:
• Develops and/or maintains databases, distribution lists, mailing lists and filing systems
• Prepares and tracks expense reports and purchasing requests for supplies
• Manages two meeting room calendars
• Manages executive’s calendar and schedule/coordinate daily meetings and appointments, assists in managing the executive’s timely arrival to meetings
• Arranges travel plans and itineraries and compiles documents for travel-related meetings
• Answers and screens a high volume of phone calls and email, taking action when appropriate and following up
• Prepares agendas, notices, minutes, and resolutions for meetings
• Composes and prepares confidential correspondence, reports, presentations and other documents
• Creates and maintains databases and spreadsheet files
• Performs additional administrative duties such as filing, typing, and copying documents
• Greets scheduled visitors and conducts to appropriate area or person
• Maintains inventory and orders supplies and business cards for the department
• Tracks on-boarding and off-boarding and updates floor plans accordingly
• Acts as the backup support to Coordinators within the department
• Assist in additional tasks as assigned
Basic Qualifications
• Minimum 5 years related experience
• Proficiency with Word, Excel, PowerPoint and internet software
Additional Qualifications
Desired skills:
• Bachelor’s Degree
• Familiar with a variety of industry concepts, practices, and procedures
• Excellent written, verbal, and interpersonal skills with the ability to interface with staff, other administrators, internal and external customers and senior management
• Organized and detail oriented with the ability to manage multiple high priorities
Eligibility requirements:
• Interested candidates must submit a resume/CV online to be considered
• Must be willing to submit to a background investigation
• Must have unrestricted work authorization to work in the United States