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Office Coordinator
SeaWorld Entertainment Inc
San Antonio, TX, United States
Job Details - this job has expired, please see similar jobs below
Primary Purpose:
Provide administrative support for Aquatica, to include time keeping, service work orders, purchase requisitions, performance tracking logs, relaying daily reports to department, Ambassador File upkeep and other administrative duties assigned.
Basic Requirements:
• High school diploma or equivalent
• One year experience working in an office environment providing administrative support strongly preferred.
• Advanced computer skills to include working knowledge of Microsoft Office applications. Knowledge or experience with SAP purchasing and work order system preferred.
• Working knowledge of office equipment to include: copier, scanner, fax machine etc.
• Must have the ability to work with and maintain sensitive data.
• Must have advanced knowledge of Microsoft Office Applications to include Word, Excel and Outlook.
• Must have the aptitude to learn additional software programs.
• Must have excellent written and verbal communication skills.
• Must be able to work under little to no supervision at times.
• Must be willing to certify in park positions to support operation as needed.
• Ability to work a flexible schedule to include weekends, weekdays, evenings and holidays.
• Must be able to multi-task and adapt to changes in a fast paced work environment.
• Must be able to sit for long periods of time.
• Consistently practice safe work habits including, but not limited to the use of personal protective equipment, lifting and reporting of unsafe situations.
• Must be willing to comply with all SEA grooming guidelines and employment standards.
• Must be able to successfully complete all legal, company and department training requirements to include but not limited to passing required tests and certifications within established timelines.
Duties and Responsibilities:
• Perform general office duties to include processing incoming and outgoing calls by phone/radio, departmental correspondence, and other administrative paperwork.
• Respond to inquiries related to the department and the park, via phone, email and/or radio, while providing excellent guest service to both internal and external customers.
• Assist in the maintenance of employee records, which could include departmental employee files, timekeeping records, and employee status forms.
• Maintain department files according to department and company retention guidelines.
• Complete department purchase requisitions and check requests. Able to assist with expense reports as requested.
• Complete and/or process departmental work orders. Follow up to ensure completion.
• Responsible for maintaining a clean and presentable work area.
• Maintain excellent and consistent communication with park leadership.
• Other duties as assigned.