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Manager, Facility & Office Services in Los Angeles
iHeartMedia
Burbank, CA, United States
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Job Summary:
Reporting directly to the Director of IT and Office Services at iHeartMedia, the Manager of Facility/Office Services is responsible for all facility related activities for the Los Angeles market as-well-as all iHeart Theatre Los Angeles. This includes, but is not limited to building issues, vendor management, office design, space planning, furniture and office equipment. The Manager will also assist in management of all staff events in the LA office and iHeart Theatre. Position is the first point of contact with our staff for office services related issues.
Responsibilities:
• Oversee office administration to ensure all employee needs are met regarding office supplies, maintenance, coffee service, etc.
• Responsible for management of team including Office Manager
• Manage all vendor relations (building, cleaning, supplies, etc.)
• Purchase and/or oversee office supplies, office furniture, cleaning supplies, kitchen supplies, and office machines (copiers, mail machines, etc.). Negotiate maintenance contracts and agreements, and contact vendors for service or repair. Maintain current catalogs and pricing information.
• Develop, analyze and maintain departmental budgets and operate within budget constraints. Review and approve company overhead account invoices including all office services and building maintenance expenses.
• Ensure that all spaces are kept clean and safe on a daily basis; general upkeep and maintenance of all areas, furniture and fixtures
• Ensure proactive safe working environment –OSHA compliant and oversee crisis management for all offices
• Assist in management of office renovations and troubleshoot issues with contractors and vendors
• Develop strategic plan and departmental goals for Office Services to maximize workflow and meet the needs of other departments in the organization. Ensure systems are fully utilized and compatible with organizational design and objectives.
• Coordinate/communicate with IT where applicable on all issues/projects
• Maintain regular communications with business leads at LA office and national regional offices to understand and proactively address their needs
• Liaise with building/property management for LA and Theatre as needed
• Must be hands-on and capable adjusting quickly to various issues that might arise within the facility
• Manage and distribute facilities-related communications to staff as needed
• Manage office/kitchen supplies across the facility
• Maintain updated/accurate seating charts, occupancy reports, and certificates of insurance
• Ad-hoc requests as related to the office and facility
Knowledge/Skills/Experience Required:
• 5+ years’ experience within office services/facility management at a mid-sized company
• Strong and effective interpersonal skills, and relationship building skills
• Highly organized, multi-tasked. Deadline oriented, can work well under pressure
• Demonstrated patience and level-headedness in crisis situations
• Strong project and people management skills
• Effective listener