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Sales Assistant
iHeartMedia
New York, NY, United States
Job Details - this job has expired, please see similar jobs below
Job Summary:
Provide primary assistance and support to Account Executives.
Responsibilities
• Accurately enter orders, contract revisions, and commercial copy/copy instructions.
• Check and correct order confirmations.
• Generate contract confirmations and invoices for staff upon request. Notarize, send to client, or to Special Billing when needed.
• Generate and distribute billing reports, as necessary.
• Assist with any additional data entry.
• Manage and enter billing adjustments and discrepancies, as needed.
• Perform general administrative duties including faxing, filing and copying.
• Provide airchecks, when requested.
• E-mail commercial times to customers upon Account Executive request.
• Handle recap requests including: pulling requested airchecks, taking requested screenshots, and monitoring requested station/personality social media accounts.
• Assist in communication with other departments.
• Assist with event activations as necessary, including, but not limited to: assisting with shipments, load-in/load-out, working on-site at sponsor/client activation, etc.
• Manage reception desk clerical duties accurately and effectively when covering phones.
Qualifications
• Manages time; focuses on urgent and important tasks; avoids procrastination; follows up; shows strong attention to detail; meets deadlines
• Adapts to shifts in priorities and urgencies
• Proficient in Microsoft Office Suite; familiar with Sales Force and Viero or demonstrates ability to learn new systems quickly
• Assumes responsibility & accountability for assignments and tasks
• Actively listens; clearly and effectively conveys information; uses professional telephone skills; demonstrates effective business writing skills; shows excellent grasp of grammar
• Exhibits good interpersonal skills; collaborates with others; maintains composure when faced with difficult situations and personalities
• Must be able to remain "composed" and conduct themselves in a profession manner around high profile celebrities, on-air talent, recording artist, and other guests.
Work Experience
• Entry Level
Education
• 4-year college degree
Certifications
• None required