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Administrative Assistant
Comcast
Washington, DC, United States
Job Details - this job has expired, please see similar jobs below
Core Responsibilities:
• Screens telephone calls, visitors, and letters; answers routine questions and furnishes information.
• Responsible for the coordination and scheduling of internal meetings; gathers and prepares necessary agendas, materials, equipment or other logistics.
• Assures the planning and coordination of the executive's' calendar of events; schedules appointments and prepares detailed itineraries, complete with travel accommodations, etc.
• Assures the maintenance of travel and expense account and records, including form preparation and figure reconciliation.
• Displays a strong knowledge of desktop tools such as the Microsoft Suite of Office products and electronic mail systems.
• Screens telephone calls, visitors, and letters; answers routine questions and furnishes information.
• Assists in planning of department-wide events, coordinating with external vendors, manages invitations, and maintains event budgets
• Manages/Coordinates staff engagement and social events handle catering, restaurant reservations, and luncheons as needed
• Coordinates all approvals for travel, speaking engagements, social events, etc.
• Coordinates and handles logistics for quarterly Executive Reviews with Sr. Level Execs and Divisions
• Prioritizes inquiries and requests while troubleshooting conflicts with little to no guidance
• Develops administrative procedures and maintains an ongoing review of office processes
• Acts as a resource for the department, including acting as a resource for other administrative assistants
• Prepare Excel, Word and PowerPoint documents as required.
• Possess a high level of confidentiality, honesty, and integrity in all matters.
• Regular, consistent and punctual attendance. Must be able to work nights and weekends, variable schedule(s) and overtime as necessary.
• Other duties and responsibilities as assigned.
Skills/Qualifications:
• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Excellent meeting and travel management skills
• Excellent verbal and written communication skills including a pleasant telephone manner
• Excellent customer service skills for both external and internal clients with a 'can do' approach to resolution
• Excellent organizational and prioritization skills with the ability to manage competing demands and prioritize effectively
• Excellent attention to detail and establishing priorities and meeting deadlines
• Excellent problem solving and people skills
• Proficiency with the use of standard office equipment including copiers, scanners, printers and fax equipment
• Ability to work with little direct supervision and in team settings
• 5 plus years of work experience in a corporate space preferred
• Ability to work well with others, under pressure or tight timelines
General duties related to the department:
• Provides administrative and clerical support including correspondence,
typing, filing, research, and various projects.
• Practices good judgment, discretion, and confidentiality of sensitive
information regarding department activities.
• Creates intricate spreadsheets, Word documents, and/or PowerPoint
presentations.
• Screens and directs incoming phone calls.
• Handles maintenance of all office equipment.
Job Specification:
• High School or Equivalent
• Generally requires 2-5 years related experience
Comcast is an EOE/Veterans/Disabled/LGBT employer