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Administrative Assistant - Sales
Amplify
Brooklyn, NY, United States
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Job Description:
We are seeking a dynamic candidate to support the Sales Team. This role will report into the EVP of Sales at Amplify. This is a broad position and requires someone who is a problem solver and can offer reliable support to the rest of the team.The ability to multitask, while maintaining complex schedules and managing administrative support, is essential in this position. The ideal candidate for this job is resourceful, a good communicator and is highly organized.
Responsibilities of Administrative Assistant:
• Support Sales leadership in daily tasks
• Coordinate complex travel arrangements using discretion and sound judgement
• Function as a gatekeeper, including tracking and follow-up on office correspondence
• Perform administrative duties such as filing, copying, drafting documents, and answering/managing phone calls
• Run operational reports and track metrics to assist in process optimization
• Research background information on technologies, solutions, vendors, etc. to create summaries of the findings
• Continually assess priorities and determine urgency of tasks at hand
• Communicate effectively and deal professionally with internal managers and staff
• Exercise sound judgment and problem-solving skills that allow the office to function professionally and efficiently
• Organize and help execute core processes including: processing vendor invoices, expense reporting, time tracking, staffing processes, etc. across the organization
• Take initiative in executing a wide variety of administrative support duties including the management of complex calendars, arranging of meetings and travel, assistance with presentation preparation, etc
• Handle confidential information with discretion and professionalism
• Cultivate relationships with employees and co-workers
Basic Qualifications of Administrative Assistant:
• College degree or equivalent experience
• 3-5 years of experience as an executive assistant in a demanding, professional environment
• Excellent written and verbal communication skills
Preferred Qualifications of Administrative Assistant:
• Strong organizational, analytical and problem-solving skills
• Ability to prioritize tasks and anticipate changing needs
• Ability to multi-task in a fast paced environment
• Capacity to interact and interface with people on all levels and of all backgrounds
• Ability to work well under pressure, handle interruptions and adjust priorities throughout the day
• Aptitude to grasp complex tasks and carry out directions independently
• Upbeat, positive and ‘can-do’ attitude.
• Familiarity with internet applications and general reporting systems as well as the Microsoft Office suite of products
• Self-directed and motivated; able to work independently as well as collaboratively with a team
• Experience with the Microsoft Suite (Word, Excel) and Google Apps (Gmail, Calendar, Sheets), SalesForce (or equivalent CRM)
• Ability to handle a high pressure and high volume workload
Amplify is an Equal Opportunity Employer of Minorities, Females, Protected Veterans and Individuals with Disabilities.
This position may be funded, in whole or in part, through American Recovery & Reinvestment Act funds.