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Facilities Coordinator
Autodesk
San Rafael, CA, United States
Job Details - this job has expired, please see similar jobs below
Description
Principal Duties and Responsibilities:
• Maintains positive working relationships with landlord and/or property management and external service vendors. Maintains knowledge of building management's policies and procedures manual.
• Initiates regular contact with department admins to understand needs and takes action to resolve issues that may arise.
• Oversees building vendors, including janitorial and maintenance staff.
• Provides oversight and support to customer functions and events as necessary.
• Provides technical assistance with audio visual presentations and ensures maintenance and calibration of such systems occurs
• Manages Service Now Action Requests (AR’s) for service, repairs & maintenance, determining the nature of the problem(s) and either completing the request or recommending appropriate solutions to customers in a timely manner. Coordinates work with outside vendors to complete requests as needed, and at the direction of manager
• Responsible for timely reporting and correction of any discrepancies using the AR process
• Performs ongoing facilities maintenance inspections of public and common areas by conducting "walk-throughs" of site to ensure compliance with local health and safety regulations. Model company safety policies and participates in Emergency Response Team efforts.
• Participates in facility programs covering disaster preparedness and recovery
• Monitors employee and visitor flow in and out of building(s). Ensures that unauthorized individuals are not granted access to the buildings. Ensures that employees are using proper access badges. Alerts Facilities, Building and Security staff of any disturbances or potentially dangerous situations. May be trained on alarm systems and provide first level response.
• Maintains professional appearance of building lobby, reception area, customer briefing center and foodservice area. Ensures Green Cleaning program through vendor relationship.
• Performs set-ups and tear-downs of multi-purpose, conference, and training rooms as directed by manager
• Maintains current knowledge base of Company products and information by reading Company news, announcements, and product brochures.
• May manage company parking or parking permit system for the building lots.
Requirements:
• 4+years relevant facilities experience
• High School diploma or equivalent
• Experience with vendor management and the implementation of the corporate safety program recommended
• Excellent oral and written skills and proficiency with all Microsoft Office applications is required.
• Customer service oriented - pleasant, friendly, cheerful, energetic, courteous and professional demeanor
• Flexible and able to multi-task effectively
• Organized and able to prioritize assigned tasks
• Shows initiative and a willingness to learn
• Ability to self-manage and effectively manage workload
• Ability to lift 50 pounds
• Valid driver’s license
Autodesk is proud to be an equal opportunity employer and considers all qualified applicants without regard to race, gender, disability, veteran status or other protected category.
Autodesk will consider for employment all applicants with criminal histories consistent with the San Francisco Fair Chance Ordinance and any other state, federal or local law.