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Executive Assistant
Hearst Television
Lancaster, PA, United States
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WGAL-TV, the Hearst Television owned, NBC affiliate in Lancaster, PA has an opening for an Executive Assistant. This position provides critical support to the President/General Manager of WGAL 8 by performing confidential assignments, coordinating daily operations of the department, and handling administrative duties. The position also serves as the bridge of communication between the station President/General Manager, internal departments and the community. Demonstrating leadership to maintain credibility, trust, and support with senior management and staff.
Job Responsibilities:
• Serves as liaison in establishing and maintaining working relationships both internally and externally, including industry related boards and professional organizations; exercises confidentiality, resourcefulness, and creativity in responding to internal and external inquiries.
• Maintains Outlook Calendar and coordinates meetings with excellent organization of the administrative office.
• Answers incoming calls; takes messages as needed; refers callers to other internal departments if appropriate. Addresses viewer concerns and problem-solves when needed.
• Handles administrative and business office correspondence; routes items to other appropriate persons as needed; independently responds to correspondence as appropriate.
• Learn various systems to pull daily, weekly, and monthly reports. Depending on the data collected more specific and specialized reports may need to be pulled as well.
• Maintains current list of contacts. Maintains current and historical confidential business files (hardcopy and electronic).
• Works with others on the FCC Public File and necessary reports.
• Makes travel and accommodation arrangements; prepares expense reports for reimbursement.
• Completes projects and a variety of special assignments by establishing objectives; determining priorities, managing time, gaining cooperation of others, monitoring progress; problem-solving, making adjustments to plans.
• Coordinates all station meetings for equipment needs, staff notification and set up.
• Completes other duties as assigned for the President/General Manager.
Qualifications
• Possess excellent interpersonal and communications skills;
• Demonstrate accuracy and attention to detail, which are critical competencies;
• Have organizational aptitude and expertise coupled with dedication;
• Possess strong grammar and writing skills;
• Work effectively and confidentially with a variety of people in a diverse workforce;
• Be adaptable to changing work requirements;
• Be able to multi-task;
• Possess a high degree of professional integrity;
• Demonstrate a strong client service orientation;
• Prioritize conflicting needs, handle matters expeditiously, proactively, and follow-through on projects to successful completion, often with tight deadline;
• Be proficient with software applications such as Outlook, Word, Excel, and PowerPoint;
• Be eager to learn broadcasting industry and prepare reports and evaluate data;
• Be a positive, enthusiastic contributor.
Education:
• College experience preferred or equivalent work experience.
Experience
• At least three years’ experience providing support to c-level executive or senior officer or equivalent combination of related education and experience including military experience.
• Demonstrated ability to professionally handle confidential and sensitive issues; proficient administrative skills to supporting executive level management.