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Exec Assistant
iHeartMedia
Los Angeles, CA, United States
Job Details - this job has expired, please see similar jobs below
Job Summary:
Assists two top-level executives within the Connections West Team. EA provides support in sales administration, generates sales-related reports, and acts as an extension of the sales team.
Are you interested in working for one of the most recognized entertainment companies in the world? We are searching for a top notch Executive Assistant on the Connections West team to support two managers as well as the rest of the Connections integrated sales team.
Responsibilities:
• Prepares correspondence, reports, and other administrative tasks.
• Screens telephone calls, greets visitors, and responds to general inquiries.
• Aggregates and interprets data for financial/accounting reports.
• Schedules appointments, plans meetings, keeps phone logs, maintains calendars, coordinates travel arrangements and processes expenses.
• Coordinates events and management meetings.
• Develops and maintains management and reporting systems.
• Handles confidential matters with absolute trustworthiness; ensures interactions and transactions are ethical and convey integrity.
• Anticipates and interprets the needs of management staff without direction (proactive).
• Arranges for back-up when not at desk.
• May assist with sales support (8 team members)
Qualifications/ Competencies/Skills:
• Proficiency in Microsoft Office suite (PowerPoint, Excel, Outlook), social media platforms and search tools
• Ability to use or quickly learn designated iHeartMedia software
• Graphic design skills and ability to use Adobe Illustrator and Photoshop a plus
• Trustworthy when dealing with confidential and private matters
• Professionalism: makes a good 1st impression; demonstrates respectful, friendly and welcoming behavior; exhibits speech, appearance, body language, mannerisms, and dress appropriate to the environment; maintains professional work surroundings
• Proven ability to set standard of performance excellence for self, assumes responsibility & accountability for assignments or tasks, goes beyond what is expected
• Stress tolerance: composure when faced with difficult/demanding situations and/or personalities and shifts in priorities and/or tasks
• Excellent oral and written communication skills, excellent grasp of grammar; actively listens; clearly and effectively conveys information; uses professional telephone skills
• High degree of collaboration with all levels in the organization
• Can work independently without close supervision
• Excellent analytical and decision-making skills
• Time management: uses appropriate tools to manage time; focuses on urgent and important tasks; shows strong attention to detail; meets deadlines
• Ability to multi task in a fast-paced environment
Work Experience:
• 1-3 years’ experience as Executive Assistant
• Media experience preferred
Education:
• 4-year college degree preferred