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Administrative Assistant
Hearst Magazines
New York, NY, United States
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Administrative Assistant, Hearst Magazines Digital Media/Marketing
The Administrative Assistant reports to the Executive Assistant to the President of Hearst Digital Media and is responsible for providing administrative support to a key member of the Hearst Digital Management Team. Providing these services in an effective and efficient manner will ensure that business operations are maintained. The person must be extremely organized, a self-starter, a fast learner, and very motivated to go above and beyond what is expected.
Assists key players:
• Manage heavy executive calendar, requiring interaction with both internal and external executives and assistants to coordinate variety of executive meetings
• Arrange travel schedules and reservations for executive as needed
• Manage executive’s expenses via receipt management and expense reports
• Misc projects as delegated by management
• Provide back-up support to other administrative staff and office management as needed
The Qualifications:
• Ability to take initiative and be a self-starter
• Ability to efficiently schedule time and activities
• Excellent oral and written communication skills
• Demonstrated computer skills and knowledge of relevant software (e.g., MS Office Suite)
The Requirements:
Candidate should be interested in using this opportunity as a career-builder to enhance his or her experience in the industry.
The candidate should be interested in digital media.
The Administrative Assistant will interact with several influential high-level executives and be exposed to many areas within the media industry.
Key Competencies:
• Organizational and planning skills
• Communication skills
• Information gathering and information monitoring skills
• Problem-solving skills
• Judgment and decision-making ability
• Attention to detail and accuracy
• Confidentiality
• Flexibility
• Team player