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Part-Time Coordinator, Procurement Services
BMI
Nashville, TN, United States
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POSITION SUMMARY: This is a part-time roll working up to 29 hours per week. Responsible for performing a variety of procurement activities, including but not limited to creating and processing purchase orders, reconciling invoices, ensuring receipt of purchases, processing reports and maintaining the vendor database. Provides overall category support through solid procurement efforts and timely management of critical milestones. Required to meet firm deadlines, be flexible to multi-task and be able to work without direct supervision.
FUNCTIONS OF THE JOB
• Create purchase orders for requisitions of goods and services through the Oracle Purchasing system, including follow-up, expediting, and purchase order maintenance.
• Monitor and review all significant purchase price variances and ensure that goods/services are being purchased at agreed upon price.
• Place online, credit card, fax and phone orders, and handle emergency purchases as needed.
• Manage all incoming purchase needs and/or needs related to Purchase Order management.
• Communicate (written and verbal) clearly and professionally with employees and vendors in order to resolve issues relating to quotes, invoices, purchase orders, delivery receipts, and payments.
• Maintain good business relationships with suppliers through regular communication.
• Ensure that critical delivery needs, major contracts, order reject problems and other performance issues are communicated, discussed and resolved on a regular basis.
• Evaluate vendor quotes and services to determine most desirable suppliers.
• Facilitate departmental requests for purchase, including IT and purchase card related ordering.
• Research and resolve aging purchase orders and un-invoiced receipts as necessary.
• Prepare purchasing reports as needed, including departmental metrics reporting.
• Invoice reconciliation.
• Obtain W9 from new vendors and complete required credit information.
• Add vendors or make updates to the vendor database as needed.
• Maintain purchasing filing systems and add documents to the BMI document repository.
• Provide KPIs and metrics to measure the effectiveness of procurement team and functions.
• Ensures key stakeholders are complying with procurement category strategies, policies, and processes
POSITION QUALIFICATION REQUIREMENTS
Education:Associate’s degree or an equivalent combination of education and relevant experience. Bachelor’s Degree is preferred.
Experience:Minimum 3 years relevant purchasing, payables or accounting experience.
Skills and Abilities:which may be representative but not all inclusive of those commonly associated with this position.
• Strong experience using Microsoft (MS) Excel and MS Word with an understanding of how to create and manage reports. Strong experience supporting procurement-related systems and procedures.
• Experience with Oracle Financials modules preferred.
• Strong analytical skills, attention to details, and reasoning ability
• Capable of handling multiple tasks while meeting the established deadlines; ability to self-direct multiple projects to meet those deadlines.
• Strong listening skills and the ability to communicate clearly, both written and verbally, in a professional manner.
• Self-motivated with the ability to adapt to changes and quickly learn new processes.
• Must be a team player, flexible, open to challenges, and have the ability to interact with all levels of company personnel.