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Accounting Assistant - Part Time
AEG Management HCC, LLC
Honolulu, HI, United States
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Hawai‘i Convention Center
Located within walking distance of Waikiki, the Hawaii Convention Center is like no other in the world. Open to the outdoors - with terraces, lanais, courtyards, waterfalls, and fishponds - this remarkable facility combines the latest in cutting edge technology with authentic Hawaiian ambience. Our cultural diversity and legendary spirit of aloha encourage attendees to see the world in a new light, so it's no surprise that people accomplish more when they meet here. Best of all, the warmth of Hawaii and its people continue to inspire, long after meetings have ended.
SUMMARY OF POSITION
Assist with the overall daily and monthly operations of the company’s financial processes including event settlement, accounts receivable, accounts payables, parking operations and other functions as assigned.
ESSENTIAL DUTIES AND RESPONSIBILITIES
• Assist with the handling and collection of rental deposits and certificates of insurance documents through invoicing and compliance to the requirements on the license agreement.
• Assist with the purchase of insurance coverage on behalf of a client.
• Assist with parking operation processes including picking up parking deposits from Security, verification of funds submitted, recording of funds received, and logging of parking receipts to be deposited.
• Assist accounts payable with processing invoices during heavy periods and when accounts payable has fallen behind in their processing.
• Assist with event invoicing.
• Assist with logging and recording of all payments received.
• Responsible for assisting with the departments file management system
• Performs other duties as may be assigned to meet department reporting and other requirements.
SUPERVISORY RESPONSIBILITIES
• None
EDUCATION AND EXPERIENCE REQUIRED
• Associates from an accredited college and/or business school preferably with an emphasis in business, finance or accounting.
• A minimum of 1-3 years of related work experience.
• Must have an outgoing positive attitude and the ability to work harmoniously in a team effort emulating the Aloha and Ho‘okipa spirit to fellow workers, contractors, clients and guests.
• Proficient with Microsoft Office 365, Word, Excel, 10 key by touch.
• Solid understanding of accounting.
• Requires effective oral and written communication skills; establishing and maintaining cooperative and productive work relationships.
• Ability to thrive in fast paced, deadline driven environment.
• Ability to quickly learn accounting software, experience with accounting software preferred.
• Ability to multitask and execute assignments with high attention to detail.
ADDITIONAL KNOWLEDGE AND SKILLS REQUIRED
• Must be able to anticipate the needs of the company and/or clients and respond with appropriate sense of urgency based on needs/situations.
• Work Habits: responds quickly; seeks learning activities; applies knowledge and skills; approaches change or newness positively; takes risks in learning; ensures high quality; takes action; prioritizes
• Relationship Skills: nurturing relationships; communicates time frame; seeks opportunities; earns the trust of others; communicates effectively/ensures understanding; building collaborative relationships
• Personal Attributes: reliability; uses good judgment/discernment; operates with integrity; uses key principles; persists in efforts; maintains focus; displays professional demeanor; demonstrates HCC core values and encore principles
• Build the Organization: innovation (applies original thinking to approach in job); customer loyalty (uses key principles); comprehends communication from others; contributes to the organization's sustainability efforts;
• Must have the ability to work harmoniously in a team setting exhibiting the “Aloha Spirit” to fellow workers, guests, clients and the community so as to provide exceptional customer service while demonstrating behaviors that reflect AEG / Hawai‘i Convention Center’s vision, mission statement and values.
PHYSICAL REQUIREMENTS:
• Light, occasional physical effort