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Executive Assistant (Temporary)
A+E Networks
New York, NY, United States
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Job Description
On behalf of the EVP, COO/CFO execute day-to-day administrative tasks and meeting logistics including booking and prepping rooms, creating and preparing necessary materials, organizing catering, providing conference call details, taking notes, and welcoming external guests. The ideal candidate must be highly flexible and motivated, with an ability to work independently as well as in a team setting.
• Proactive calendar management including continuous shifting of meetings and schedules
• Coordinate international and domestic travel logistics including flight itineraries, hotel rates and reservations, car services, and international phone plans in accordance with personal travel preferences
• Organize internal offsite meetings, retreats, and events
• Manage and submit monthly expense reports through corporate system
• Establish productive relationships with other assistants and A+E executives to work as collaboratively as possible
• Execute projects including researching information and preparing presentations
• Provide additional coverage and support to CEO and other executives as needed
• Ensure priorities are managed; daily and long-term requests are addressed
• This person must have the ability to quickly learn the organizational structure and the objectives of the team as well as dealing with complexity and ambiguity within the organization
• Well-organized and detail-oriented with the ability to multi-task with a track record as a strategic thinker capable of foreseeing impact of simultaneous projects
Qualification Requirements
• Positive, intuitive/proactive and collaborative team player
• Experience managing a highly changeable calendar with extreme tact and diplomacy is essential
• Superior judgment and discretion and maintain confidentiality
• Must be a highly organized and solutions-driven go-getter with ability to see the big picture and pay attention to detail, handle multiple priorities at once, manage time effectively and maintain composure in a fast paced environment
• Excellent verbal and written communication skills
• Ability to work a varied schedule, including weekends and holidays
• Proficiency in Microsoft Word, PowerPoint, Excel
• Hands on experience expediting business projects in support of a C-suite executive in a complex organization
• Candidates must show demonstrated experience interfacing with high level executives from diverse arenas
• Excellent communication and interpersonal skills are required
• Able to maintain confidentiality and professionalism at all times
• Strong judgment, decision making, time management and prioritizing skills
• Must be energetic, positive, outgoing and resourceful