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Coordinator, Office Services and Reception - Automatic Labs
Sirius XM
San Francisco, CA, United States
Job Details - this job has expired, please see similar jobs below
Position Summary:
Primary responsibilities will be to support the day-to-day operations of the San Francisco Office. Additional responsibilities include administrative assistance for the leadership team and managing reception.
Duties and Responsibilities:
• Organize and manage the overall office.
• Act as liaison for building maintenance and repairs.
• Order, manage, and maintain offices supplies & kitchen pantry.
• Receive daily mail and package deliveries and distribute.
• Perform various administrative duties such as:
◦ Maintain weekly staff travel and office calendar as applicable.
◦ Provide admin assistance to leadership team as needed.
◦ Input and submit expense reports.
◦ Calendar and meeting management.
◦ Arrange travel.
◦ Organize catering for business meetings.
◦ Prepare and submit Contract Approval Requests; monitor to completion.
• Manage reception desk: meet and greet visitors, answer phones
• Support HR Director with:
◦ New hire set up as needed.
◦ Office events.
Minimum Qualifications:
• Bachelor's degree or equivalent experience.
• Minimum of 2 years of successful and relevant coordinator/ administrative assistant experience.
Requirements and General Skills:
• Excellent verbal and written communication skills.
• Ability to interact and work with staff at all levels.
• Ability to work independently and in a team environment.
• Ability to pay meticulous attention to details and possess well-developed organization skills.
• Ability to project professionalism over the phone and in person.
• Commitment to internal and external clients and customer service principles.
• Willingness to take initiative and to follow through on projects.
• Strong spelling, grammar, proofreading, and editing skills.
• Excellent time management skills, with the ability to prioritize and multi-task, and work under shifting deadlines in a fast-paced environment.
• Must have legal right to work in the U.S.
Technical Skills:
• Thorough knowledge of MS-Office Suite (Word, Excel, PowerPoint, Access).
• Thorough knowledge of Google Suite (Gmail, Docs, Calendar).
• Working knowledge of the internet.
Equal Opportunity/Affirmative Action Employer - Minorities/Females/Protected Veterans/Disabled.
The requirements and duties described above may be modified or waived by the Company in its sole discretion without notice.