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Administrative Assistant
Economist Group
London, , United Kingdom
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Introduction:
The Economist Group is the leading source of analysis on international business and world affairs. We deliver our information through a range of formats, from newspapers and magazines to conferences and electronic services. What ties us together is the objectivity of our opinion, the originality of our insight and our advocacy of economic and political freedom around the world.
Editorially we continue to be a trusted filter and smart guide for the “Globally Curious” - senior business decision-makers, opinion-leaders and policy-maker. And as a global organisation with offices in every major market, The Economist Group provides countless opportunities to grow and learn across regions and disciplines.
Currently, we are seeking an administrative assistant to help run the office of The Economist newspaper.
Accountabilities:
This is an administrative role.
The main duties are:
• to ensure the smooth running of the office: screening phone calls, enquiries and requests, and handling them when appropriate;
• meeting and greeting visitors at all levels of seniority;
• to assist the editors and journalists: organising and maintaining diaries and making appointments, filing expenses;
• to maintain accurate records, rotas and to complete general administrative duties;
• to deal with incoming e-mail and post, often corresponding on behalf of the editors and journalists;
• to produce documents, briefing papers, reports and presentations when appropriate;
• to organise and attend meetings where necessary;
• to liaise with clients, suppliers and other staff members;
• to undertake proofreading and fact-checking where necessary;
• to arrange travel, visas and accommodation and, occasionally, to take notes at meetings or to provide general assistance during presentations;
• to help with specific projects and research;
• to help the editor’s and deputy editors’ PAs when necessary;
• to oversee all subscriptions and corporate memberships for staff in the London office.
Experience, skills and professional attributes:
To succeed in this role you must have:
• Must be educated to “A” level or degree standard
• 2+ years’ experience of working in an office is essential
• Excellent communications skills both written and oral
• Proficiency in Word, Excel, Peoplesoft
To succeed in the role you must demonstrate:
• Flexibility in dealing with a number of requests at the same time
• Willingness to help out with different tasks, extremely well-organised
• A collaborative work style and the ability to be a team player
• Flexibility and an ability to adapt to change as well as a high degree of accuracy
• A strong work ethic and adaptation to changing situations, ability to meet deadlines