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Facilities Coordinator
Autodesk
Paris, , France
Job Details - this job has expired, please see similar jobs below
Description
Principal Duties and Responsibilities
Note: Lower levels of this job may not be responsible for all of the duties listed.
FACILITIES UPKEEP AND MAINTENANCE:
• Manage Remedy System (Action Requests) for service, repairs and maintenance, determining the nature of the problem(s) and either completing the request or recommending appropriate solutions to customers in a timely manner.
• Support maintenance mechanics and facilities staff by performing duties such as furniture moving, simple mechanical projects, light construction, or exterior clean-up and audio/visual set-up. Provide preventative maintenance support by ensuring proper lighting and the availability of fire extinguishers and other life safety equipment. In some locations may perform light carpentry and/or spot painting.
• Perform ongoing facilities maintenance inspections of common areas by conducting “walk-throughs” of site to ensure compliance with local health and safety regulations.
• Model company safety policies and participate in Emergency Response Team efforts.
• At higher levels, may participate in facilities project administration. (May) negotiate contracts and manage vendors who perform repairs and preventative maintenance. Manage budgets as it relates to projects and operating costs. (May) provide coaching to less senior Facilities Coordinators.
COORDINATION:
• Coordinate with outside contractors on facilities and equipment repairs and internally with other departments (such as EIS).
• Responsible for timely reporting and correction of any discrepancies using the Action Request process.
• Develop and maintain positive working relationships with landlord and/or property management and external service vendors. Maintain knowledge of building management’s policies and procedures manual and maintain building specific files.
• Initiate regular contact with department managers to understand needs and take action to resolve issues that may arise.
• (May be responsible for) communicating to site occupants regarding facilities issues, news, and/or updates. In some cases, (may) perform the duties of the Facilities Manager during position vacancies or during the Facilities Manager’s absence.
• (May) perform other activities such as mail deliveries, shipping & receiving, inter-office transportation of equipment, and in some locations, (may) serve as back-up Receptionist.
• Lead and coordinate event projects.