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Administrative Assistant IV, International Marketing
Sony Pictures
Culver City, CA, United States
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Administrative Assistant IV, International Marketing - Motion Picture Group
Sony Pictures Entertainment (SPE) is a subsidiary of Sony Entertainment Inc., a subsidiary of Tokyo-based Sony Corporation. SPE's global operations encompass motion picture production, acquisition and distribution; television production, acquisition and distribution; television networks; digital content creation and distribution; operation of studio facilities; and development of new entertainment products, services and technologies. For additional information, go to http://www.sonypictures.com.
Reporting into the President of Motion Picture Group International Marketing, the Administrative Assistant will provide full range administrative support including handling phones, calendar, filing, drafting correspondence, meeting coordination, and travel arrangements.
General responsibilities will include:
• Distributing and following-up on documents/emails
• Composing/generating/managing emails, letters, memos
• Handling heavy phone coverage
• Facilitating/prioritizing action items and tasks for executive
• Creating and compiling preparation documents (i.e. agendas, presentation materials for filmmaker and/or standing meetings)
• Scheduling and preparing for meetings which includes conference room prep, agendas, calendar invites and distribution of pertinent documents
• Organizing binders, folders, collecting current documents from each department, etc. on a daily basis
• Proofreading and editing
• Processing expense reports
• Other general administrative duties (updating databases, lists, processing mail, copying, etc.)
• Managing documents and facilitating the flow of information between different departments and key stakeholders (electronic and hard copy)
• Miscellaneous duties as required
Qualifications:
• 3-5 years of experience in an executive assistant capacity, experience in supporting a Senior level Executive is preferred
• Entertainment or corporate experience preferred
• Ability to work a flexible schedule, frequent overtime may be required
• Excellent computer skills specifically Word, Excel, working knowledge of PowerPoint, Keynote, working knowledge of audio, video, and image files
• Strong communication, interpersonal and organizational skills
• Demonstrates high problem solving skills and be able to proactively troubleshoot
• To perform efficiently, accuracy and attention to detail required
• Must be able to work independently and multi task with ease
• Must be able to work well under pressure and with tight deadlines
• Identify work priorities and requirements up-front and make timely decisions
• Demonstrates the ability to work with all levels of management
• Demonstrates the ability to work as part of a team including contributing beyond your range of duties and experience
• Must be able to exercise initiative, professionalism, and confidentiality
*Sony Pictures Entertainment is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, national origin, disability, veteran status, age, sexual orientation, gender identity, or other protected characteristics.
• Sony Pictures - CA - Culver City Area & Studios