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Office Manager
Meredith
Troy, MI, United States
Job Details - this job has expired, please see similar jobs below
Job Title Office Manager
The Office Manager for MXM’s Troy, Michigan office will oversee general office administration, meeting support, facilities, supplies, select operations processes and catering needs for the MXM Troy team.
Essential Job Functions
• Ensures smooth functioning of the office. Greet visitors, clients, suppliers, and applicants. Sign for and distribute all packages and mail. Screen phone calls on the main line as required.
• Support Executive Group Directors with calendar management, travel requests, expense reports, special projects, etc. Offer expense report/T&E policy guidance to all employees.
• Assists with internal and client meetings set-up such as: WIFI, AV equipment, WebEx, conference lines, food & beverage, etc.
• Assist with job jacket filing and inventory.
• Provides back-up assistance on vendor invoice processing.
• Manage office supply vendors. Including but not limited to ordering of IT/AV equipment, and matte room and Epson supplies, kitchen/beverage supplies, shared copier/printer services & supplies.
• Manage FedEx system by tracking, shipping packages and ordering supplies. Update the postage meter as required.
• Work with building maintenance to schedule office space service calls as needed.
• Onboard new hires by arranging computer, phones, iPhone, etc. Send their IDs to HR. Arrange any security badges/keys as required. Provide benefits packet, expense report/travel training, corporate credit cards, business cards, nametags, etc.
• Work with IT/helpdesk on software upgrades, AV equipment, phones, WIFI, and pc/mac equipment (set-up and issue resolution).
• Organize office space moves as necessary.
• Act as the corporate cultural ambassador within the NY office and, in partnership with HR and Operations, coordinate MXM corporate culture events including weekly Thirsty Thursdays, Quarterly Team events, and Annual Holiday Party
• Support MXM Corporate initiatives. Set up for agency-wide meetings.
• Support specific projects as needed utilizing tools such as Excel, Word, PowerPoint.
• Complete special projects and miscellaneous assignments as required.
Minimum Qualifications and Job Requirements | All must be met to be considered.
Education:
Completion of high school, or equivalent.
Experience:
Minimum of 3 years of related administrative experience in a fast-paced office environment with multiple responsibilities to track and maintain.
Specific Knowledge, Skills and Abilities:
Attention to detail with invoice/expense coding and with FTP transfers.
Proficiency with Microsoft Office products including Word, Outlook, Excel and PowerPoint.
Ability to handle a wide variety of tasks from general office support to detailed data entry/excel spreadsheets to screenshots of emails
Organizing company events and meetings.