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Coordinator, Office
NBC Universal
Orlando, FL, United States
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Coordinator, Office - Universal Creative
About Us
Universal Orlando® Resort is a universe of opportunities for people who have a lot to offer. It takes a special kind of person to work at Universal Orlando. An individual who knows how to be part of a team. Someone with a sense of fun who's serious about their work. A person who knows it doesn't take magic to put a smile on a guest's face… it takes hard work, dedication, knowledge and just the right amount of Universal attitude. Whether you're serving food, working in an office, maintaining equipment, performing in costume or operating a ride, you won't just be "doing a job." You'll be creating memories for our guests that will last a lifetime. Are YOU that kind of person?
Responsibilities
SUMMARY: Supports the Project Manager in all functions, including, but not limited to planning, scheduling, procurement, vendor contracting and other necessary facility and administration tasks for the successful operation of the day-to-day activities of the Project.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Provide primary assistance with the administrative functions to the Project Manager including but not limited to Office Ambassador duties; document support with watermarking, transmittals, filings; Meeting Minutes and distribution; setting up Web-Ex and conference calls; creation & presentation of PowerPoint documents, and other assistance, as needed.
Procure necessary approved products and services utilizing SAP/SRM data entry or vendor contract. Assist with writing scopes of work/contracts and utilize Prolog along with the SAP/SRM system and SharePoint to route the required paperwork necessary to produce a vendor contract. Receive services and product as well as facilitate payment by reviewing/approving invoices related to managed work and complete vendor contract close-out process, with knowledge of Concur and Purchasing system.
Coordinate and schedule various work to be done by outside vendors. Communicate expectations, monitor and follow up on all work to ensure proper completion and satisfaction for Universal.
Maintain the floor plan and physical office locations for the Project, under the direction of the Project Manager and ensure that team has the necessary equipment and tools to complete their job including any FF&E, computer equipment and/or other supplies. Coordinate with User Support Administrator for needed computer equipment.
Prepare and maintain the policies and procedure for the various systems used by the Universal Creative team.
Understand and actively participates in Environmental, Health & Safety responsibilities by following established Universal Orlando policy, procedures, training and Team Member involvement activities.
Perform other duties as assigned.
Qualifications/Requirements
SPECIFIC EDUCATION and/or EXPERIENCE:
High school degree or GED: is required. Technical school: is preferred. Associate’s degree (AA) is preferred. Require minimum 1-3 years of working in related field; or equivalent combination of education and experience.
Your talent, skills and experience will be rewarded with a competitive compensation package.
We regret, due to the volume of responses, only applicants of interest will be contacted. Universal is not accepting unsolicited assistance from search firms for this employment opportunity. All resumes submitted by search firms to any employee at Universal Orlando via-email, the Internet or in any form and/or method without a valid written Statement of Work in place for this position from Universal Orlando HR/Recruitment will be deemed the sole property of Universal Orlando. No fee will be paid in the event the candidate is hired by Universal Orlando as a result of the referral or through other means.
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SPECIFIC QUALIFICATIONS, SKILLS & ABILITIES:
Person should be very organized, able to multitask and follow instructions well, read floor plans and be computer literate. Person should be proficient in Microsoft Office products including Outlook, Excel, Word, and Access. Knowledge of Bluebeam, PowerPoint, Primavera 6 Scheduling software is a plus. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
(Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.)