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Administrative Assistant
NBC Universal
Universal City, CA, United States
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About Us
NBCUniversal is one of the world’s leading media and entertainment companies in the development, production, and marketing of entertainment, news, and information to a global audience. NBCUniversal owns and operates a valuable portfolio of news and entertainment television networks, a premier motion picture company, significant television production operations, a leading television stations group, and world-renowned theme parks. NBCUniversal’s policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.
Responsibilities
The Administrative Assistant is responsible for managing schedules, coordinating meetings and handling travel arrangements.
Essential Responsibilities:
Manages complex schedule and coordinates meetings with internal and external parties utilizing multiple calendars
Coordinates travel schedules and arrangements, collects required travel documentation
Prepares and processes P-card and expense reports in accordance with established divisional travel policy guidelines; Ensures the timely processing of expenses utilizing the latest electronic processes for payment to Corporate credit card
Maintains proper recordkeeping and filing system for all work
Composes and types routine e-mail correspondence
Performs basic administrative tasks, e.g. faxing, photocopying and filing
Assists other department members as necessary
May assist in making arrangements for temporary help, storage, meeting offsites etc.
Handles extremely heavy phones (including logging, placing and rolling calls) -- Acts as back up for other assistants on team
Maintains contact lists
Qualifications/Requirements
Basic Qualifications:
At least 1 year of administrative experience
Proficient in Microsoft Word, Outlook, PowerPoint, and Excel
Knowledge of all basic office equipment required
Bachelor's degree (or a High School Diploma/GED and a minimum of 5 years of administrative assistant experience)
Eligibility Requirements:
Interested candidates must submit a resume/CV online to be considered
Must have unrestricted work authorization to work in the United States
Desired Characteristics:
Bachelor's degree strongly preferred
Proficiency with Keynote is highly desired
Interest in Product & Creative Development is highly desired
Excellent verbal and written communication skills
Initiative - Demonstrate initiative by confidently self-starting improvements to office procedures, reports and processes and requires minimal supervision
Detailed Oriented - Pays attention to multiple details and multiple tasks while minimizing errors
Organization - In order to manage multiple tasks effectively, must be organized in approach and execution of work
Team Player - Demonstrates ability to work on a team and willingness to give assistance to co-workers in other areas
Confidentiality - Must be able to maintain department business with the utmost confidentially
Flexibility - Demonstrates experience working in, and a positive attitude toward a rapidly changing business environment