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Administrative Assistant
NBC Universal
Universal City, CA, United States
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About Us
NBCUniversal is one of the world’s leading media and entertainment companies in the development, production, and marketing of entertainment, news, and information to a global audience. NBCUniversal owns and operates a valuable portfolio of news and entertainment television networks, a premier motion picture company, significant television production operations, a leading television stations group, and world-renowned theme parks. NBCUniversal’s policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.
Role Summary:
The Administrative Assistant will provide administrative and personal support to the VP of Development & Production for Universal Pictures
Essential Responsibilities:
Provide administrative and personal support as needed, answering emails, covering phones, and tracking & organizing material submissions.
Maintain and prioritize meeting requests for a moderately heavy calendar.
Interact with production personnel, outside production companies & filmmakers
Arrange travel and all accommodations including comprehensive and detailed itineraries
Manage the distribution of office correspondence and incoming calls
Process expense reports and manage special projects as designated. Specifically dealing with administrative and coordination issues
Provide general support for other administrative duties, and execute professional and personal needs as assigned
Qualifications/Requirements
Basic Qualifications:
Minimum 1 year experience working in an administrative capacity within entertainment
Minimum 1 year of demonstrated successful organizational skills and ability to prioritize in an Assistant role
Minimum 1 year experience and demonstrated ability in Microsoft Word, Outlook and Excel
Eligibility Requirements:
Interested candidates must submit a resume/CV online to be considered
Must have unrestricted work authorization to work in the United States
Must be covered by Solutions, NBCU’s Alternative Dispute Resolution Program
Desired Characteristics
Bachelor Degree strongly preferred
Knowledge of the development world as well as familiarity with major film agents, agencies, writers and directors a plus
Excellent interpersonal skills
Ability to multi-task
Strong sense of urgency