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Accounts Receivable Analyst
NBC Universal
Universal City, CA, United States
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About Us
NBCUniversal is one of the world’s leading media and entertainment companies in the development, production, and marketing of entertainment, news, and information to a global audience. NBCUniversal owns and operates a valuable portfolio of news and entertainment television networks, a premier motion picture company, significant television production operations, a leading television stations group, and world-renowned theme parks. NBCUniversal’s policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.
Responsibilities
Ensure compliance to Universal Studios Home Entertainment, (“USHE”) credit & collection, accounts receivable, billing, and cash application policies & procedures in order to maximize profitability, sales, and cash flow by managing the credit staff in a proactive and efficient manner.
Job Duties
Manages assigned customer account base and maintains the primary relationship with the Accounts Payable department at each customer
Prepare and perform cash application ensuring accurate posting of cash, deductions and credits in accordance with the customer’s remittance information
Performs weekly review of outstanding invoice listing in order to coordinate with the customer’s Accounts Payable department to ensure that invoices coming due in the near future are scheduled to be paid by the customer
Perform follow-up work on past due invoices and provide customers with the documentation required to ensure timely payment
Performs regular review of open deductions on each customer’s account
Determine the status of the open deductions (i.e. maintain reports detailing the deduction’s status with the responsible parties [A/R, Customer Service, Tradespend, etc.] and expected time for the deduction’s approval or rejection). Determine a timeline in the event that an escalation is required to obtain approval or rejection of the deduction(s)
Analyze and reconcile deductions to the proper credit memos and offset the deductions with the matched credits. Due to the line item volume certain accounts require downloading & analyzing significant amounts of data. The ability to manage and maintain the large volume of data in various programs, spreadsheets and systems is a required skill
Manage allocated account’s authorized credits for Rebates, Temporary Price Reductions & Price Protections. This will entail review of the customer submitted Proof of Performance forms and the required SAP uploads
Manage 3rd party distribution guidelines related to deduction management and ensure that they are performing their deduction resolution functions correctly in a timely manner
Manage 3rd party distributor requirements such as bi-weekly reporting, additional customer analysis, etc.
Providing management with accurate, timely status updates on each of their respective customer accounts. This will include setting individual goals and deadlines, providing timely feedback each goal’s status and follow through to completion This will require additional analytical reports to management
Interface with other departments within USHE (Customer Service, Materials Management, Tradespend, sales, etc.) to ensure efficiencies are created within the deduction management process
Analyst must continue to be up to date with the SAP system and any changes in AR process (SOX compliance, etc)
Perform documentation review to initiate settlement processes with customers.
Participate in internal user groups in order to constantly improve USHE’s processing effectiveness (SAP upgrade, EDI, EFT, credit release, etc.) and competitive standing.
Any other duties related to Accounts Receivable, Credit and Collections that may be assigned.
Qualifications/Requirements
Basic Qualifications:
Bachelor’s degree preferred
Minimum 2+ years experience in the credit department as an AR analyst with high-volume consumer packaged goods entity.
Knowledge of Windows-based office applications (ie; Word, Excel – Intermediate level preferred)
Exhibit strong analytical, technical, and research skills.
Effective time management and prioritization of tasks is required
Timely interpersonal communication with management & co-workers
Ability to organize job responsibilities (multi-task) and manage 3rd party effectively.
Excellent communication skills (written and verbal).
Interpersonal skills and the ability to work well with both internal and external customers.
10 key calculator and key entry (computer/typing) by touch.
Acts in a professional manner, deploys diplomacy in all situations, and possesses ability to work with customers in tenuous situations when representing USHE.
Additional Job Requirements
Interested candidate must submit a resume/CV through www.nbcunicareers.com to be considered
Must be willing to work in Universal City, CA
Willingness to travel and work overtime, and on weekends with short notice
Desired Characteristics
Experience in collection of US retail, mass merchants and distributor accounts as well as price protection and co-op marketing programs.
Experience in collection of Canadian retail, mass merchants and distributor accounts as well as price protection and co-op marketing programs.
SAP experience preferred.
Intermediate Excel experience in creating macro’s, V look-up