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Administrative Assistant III, Global Mastering & Servicing
Sony Pictures
Culver City, CA, United States
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ADMINISTRATIVE ASSISTANT III, GLOBAL MASTERING & SERVICING
The Administrative Assistant position will assist the Executive Vice President of Global Mastering & Servicing in the day-to-day operations of the group, as well as 2 senior executives in charge of GMS Client Operations and GMS Production Operations respectively.
Core Responsibilities
• Managing schedules and calendars for 3 busy executives (including negotiating with other executives’ assistants); Preparing logistics for meetings and conference calls; Coordinating group events; Providing best customer service to all internal and external departments and staff by providing timely, accurate, reliable, and friendly communication
• Preparing and maintaining documents, presentations and various worksheets, database and lists; Managing document flow, including organization and maintenance of records; Tracking departmental project status; Managing email groups, writing and sending group emails; Keeping abreast of studio and industry news
• Answering multi-line phones and triaging urgent calls
• Assisting with various departmental processes (employee on-boarding/off-boarding) and production workflows (sending and tracking talent approvals; scheduling occasional ADR sessions); Copy editing and proof reading; Taking meeting notes and distributing in timely manner
• Coordinating travel arrangements and preparing Travel & Expense reports
• Handling other general administrative duties (scanning, processing mail, copying) as well as miscellaneous errands and projects as required
• Overseeing office management (ordering supplies, maintaining seating charts, creating work requests for servicing)
Job Requirements
• 3+ years of experience in an administrative or coordination role in a fast-paced corporate environment
• Excellent oral (professional and courteous demeanor) and written (spelling, punctuation, grammar) communication skills
• Thorough understanding of and commitment to Customer Service
• A very strong sense of personal initiative, ability to anticipate needs and follow through without supervision
• Commitment to teamwork and making GMS a better place for everyone
• Extreme attention to detail and excellent organization skills
• Experience interacting with diverse personalities and ability to build great working relationships with everyone, from peers to senior management
• Independent worker with ability to set priorities in a fast paced deadline-driven environment
• Common sense, dependability and discretion
• Personal interest in new technologies and familiarity with digital media and production a plus
• Experience working at a studio and knowledge of entertainment industry preferred
• Expert proficiency in Microsoft Word, Excel, PowerPoint, Outlook and Visio
• BA degree is preferred
*Sony Pictures Entertainment is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, national origin, disability, veteran status, age, sexual orientation, gender identity, or other protected characteristics.
• Sony Pictures - CA - Culver City Area & Studios