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Executive Assistant
NBC Universal
Miami, FL, United States
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About Us
NBCUniversal is one of the world’s leading media and entertainment companies in the development, production, and marketing of entertainment, news, and information to a global audience. NBCUniversal owns and operates a valuable portfolio of news and entertainment television networks, a premier motion picture company, significant television production operations, a leading television stations group, and world-renowned theme parks. NBCUniversal’s policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.
Responsibilities
• Provides administrative assistance to the EVP, Production and other team members, including managing executive calendar
• Ensures email, phone calls and other messages are delivered to the appropriate manager or responsible party in a timely manner, acting with the appropriate sense of urgency
• Effectively arranges meetings, conference calls, videoconferences and coordinates staff meetings and client meetings as necessary; prioritizes meeting requests based on importance and schedules accordingly
• Arranges domestic and international travel
• Assists with the preparation of presentations, metric reports, dashboards, and other business reports
• Coordinates participation of Corporate and Network events and manages domestic and international group travel logistics
• Performs general duties, including general correspondence, word processing, filing, faxing, copying, preparing and reconciling expense reports, ordering office supplies and managing all subscriptions
• Effectively interface with every level of employee, customers and external constituents
• Assists with internal communications as well as communications with clients
• Processes, tracks and reconciles departmental invoices
• Performs and manages special projects and assignments as directed, specifically dealing with administrative functions and the coordination of events [e.g., arrange catering, coordinate location, etc.]
• Plans/coordinates various events in conjunction with internal departments
• Other duties as assigned.
Qualifications/Requirements
• Bachelor’s degree and a minimum of 2 years of prior administrative experience, at executive assistant or comparable level, or an equivalent combination of education and experience.
• Excellent computer skills and proficiency with all Microsoft Office applications, especially PowerPoint and Excel; demonstrated expertise utilizing Excel pivot tables and advanced features (such as VLOOKUPs and other formulas) to provide reporting and summarize data sets
Strong analytical skills, with the ability to manipulate, summarize and present data in a cohesive manner
• Exhibits strong documentary organizational skills
• Fully bilingual: ability to read, write and speak clearly in English and Spanish
• Demonstrated ability to multitask in a fast paced, dead-line driven environment
• Demonstrated ability using discretionary judgment in the handling of written correspondence and written/verbal communications
• Strong executive presence, presentation and communication skills
• Strong organizational skills and the ability to manage electronic filing systems
• Demonstrated ability to maintain a high level of confidentiality
• Interested candidate must submit a resume/CV through www.nbcunicareers.com to be considered (job #: )
• Willingness to travel and on weekends with short notice
• Must be willing to work in the greater Miami, Florida area
• Must be 18 years or older
• Must have a valid driver’s license
• Must be covered by Solutions, NBCU’s Alternative Dispute Resolution Program
• Must be available to work (whenever necessary for show production) early mornings, evenings, holidays, weekends, and natural disaster emergencies.
• yep-must have unrestricted work authorization to work in the United States.
• Ability to work regular hours.