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Administrative Assistant
Gannett
Knoxville, TN, United States
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USA TODAY NETWORK is one of the top 20 digital companies in the country, sharing the list with Google, Facebook, and Amazon. And we have over 100 million unique visitors a month, which is more than Buzzfeed, Yahoo News, and Huffington Post. Because our team consists of over 110 local properties with USA TODAY at the helm, you’ll have the luxury of living in a community you love while making a national impact.
The Knoxville News Sentinel, a USA TODAY NETWORK Co., is looking for an Administrative Assistant. The Administrative Assistant will provide Administrative support to the President, VP and Sales Directors in the Advertising department including coordination of special projects, arranging meetings and events, tracking of minutes, data and support documents critical to the VP Executive office. Handle projects and assignments requiring independent judgement, excellent problem solving skills, and in-depth knowledge of advertising functions, programs, ongoing activities and priorities. Maintain confidentiality in a professional manner. Must have high digital acumen, an ability to clearly articulate our strong value proposition, have “challenger” skills, a hunger to win, a commitment to client excellence and to delivering results.
In this role, you will:
• Provide project coordination support for initiatives. Help organize meetings, manage project tools, and assist staff members with coordination efforts.
• Prepare a variety of administrative reports, establish, maintain and revise record keeping and filing systems. Classify, sort and file correspondence, records and other documents.Research and assist in selling and securing major sponsorships.
• Provide management with clerical, organizational and technical support. Record and maintain minutes from meetings and forward/follow-up with respective personnel accordingly
• Maintain responsibility for regularly coordinating the senior executive’s schedule, meetings, travel arrangements and teleconferences and prepare timely and accurate reports, briefings and correspondence Coordinate volunteer activity and work flow during events.
• Uses systems to support the department: Salesforce.com to pull data and reports including preparation of Focus and Finish report, and billing system to assist customers with questions should they arise.
Here's what you need:
• High School Diploma required. Some college or similar education preferred.
• 3 year's experience as an assistant to a senior-level executive.
• Must have proven organizational, problem solving and customer service skills.
• Must be able to adapt quickly to multiple and changing priorities.
• Must have excellent written and verbal communication skill.
• Working knowledge of Adobe Creative Suite. Experience in web based Ad Trafficking..
• Must have intermediate skills using Office. PC experience preferred. Ability to work in multiple software programs simultaneously.
Gannett Co., Inc. (NYSE: GCI) is a proud equal opportunity employer. We are a drug free, EEO employer committed to a diverse workforce. We will consider all qualified candidates regardless of race, color, national origin, sex, age, marital status, personal appearance, sexual orientation, gender identity, family responsibilities, disability, education, political affiliation or veteran status.Connect with us n LinkedIn, Twitter, Facebook, Glassdoor, Indeed & TheMuse to learn more about our dynamic company culture!