This job has expired, please see additional jobs below
Administrative Assistant - Domestic Marketing
Sony Pictures
Culver City, CA, United States
Job Details - this job has expired, please see similar jobs below
Administrative Assistant IV - Domestic Marketing
Sony Pictures Entertainment (SPE) is a subsidiary of Sony Entertainment Inc., a subsidiary of Tokyo-based Sony Corporation. SPE's global operations encompass motion picture production, acquisition and distribution; television production, acquisition and distribution; television networks; digital content creation and distribution; operation of studio facilities; and development of new entertainment products, services and technologies. For additional information, go to http://www.sonypictures.com.
Reporting into the Co-President of Domestic Marketing, the Administrative Assistant will provide full range administrative support including handling phones, calendar, filing, drafting correspondence, meeting coordination, and travel arrangements.
General responsibilities will include:
• Distributing and following-up on documents/emails
• Composing/generating/managing emails, letters, memos
• Handling heavy phone coverage
• Facilitating/prioritizing action items and tasks for executive
• Creating and compiling preparation documents (i.e. talking points, agendas, presentation materials for filmmaker and/or standing meetings)
• Scheduling and preparing for meetings which includes conference room prep, agendas, calendar invites and distribution of pertinent documents
• Organizing binders, folders, collecting current documents from each department, etc. on a daily basis
• Proofreading and editing
• Processing expense reports
• Other general administrative duties (updating databases, lists, processing mail, copying, etc.)
• Managing documents and facilitating the flow of information between different departments and key stakeholders (electronic and hard copy)
• Miscellaneous duties as required
Qualifications:
• Minimum 2 years of experience in an executive assistant capacity, experience in supporting a Senior level Executive is preferred
• Entertainment or corporate experience preferred
• Ability to work a flexible schedule, frequent overtime may be required
• Excellent computer skills specifically Word, Excel, working knowledge of PowerPoint, Keynote, working knowledge of audio, video, and image files
• Strong communication, interpersonal and organizational skills
• Demonstrates high problem solving skills and be able to proactively troubleshoot
• To perform efficiently, accuracy and attention to detail required
• Must be able to work independently and multi task with ease
• Must be able to work well under pressure and with tight deadlines
• Identify work priorities and requirements up-front and make timely decisions
• Demonstrates the ability to work with all levels of management
• Demonstrates the ability to work as part of a team including contributing beyond your range of duties and experience
• Must be able to exercise initiative, professionalism, and confidentiality
• Sony Pictures - CA - Culver City Area & Studios