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Executive Assistant
tronc
Chicago, IL, United States
Job Details - this job has expired, please see similar jobs below
What You will do…
The Executive Assistant will be responsible for providing administrative support to the Chief Executive Officer, President troncX, Chief Financial Officer/EVP, including handling sensitive and highly confidential material/information.
• Manages complex schedule and coordinates meetings, conferences, events, etc., for the executives including scheduling appropriate facilities, ordering refreshments, issuing invitations or meeting notices, preparing presentation/ hand-out materials and follow-up correspondence.
• Screens and prioritizes incoming calls and mail/correspondence taking appropriate actions as necessary.
• Makes travel and accommodation arrangements as necessary.
• Processes invoices and expense reports/American Express reconciliation.
• Monitors and maintains an appropriate inventory of office supplies and to place special orders as needed within pre-established supplies budget.
• Prepare a variety of management reports by collecting and consolidating data and establishing procedures for setting up information in files, on PCs, etc.
• Completes special assignments as requested.
This Could be a Match if You Have.
• High school diploma or its equivalent is required and at least five to eight years of advanced administrative experience.
• Excellent communication, interpersonal, and organizational skills are essential.
• Demonstrate the ability to handle multiple projects and priorities yet respond and adapt to changes in those priorities.
• Ability to design, create and edit PowerPoint presentations for executive leaders
• Must be resourceful to establish effective work relationships to utilize company resources to resolve issues and meet deadlines.
• Must be able to prioritize competing requests and manage busy schedules.
• Proficient in software applications such as Excel, Microsoft Word, Power Point and the Internet.