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Facility Coordinator
Autodesk
Ontario Toronto, , Canada
Job Details - this job has expired, please see similar jobs below
Description
Autodesk makes software for people who make things. If you’ve ever driven a high-performance car, admired a towering skyscraper, used a smartphone, or watched a great film, chances are you’ve experienced what millions of Autodesk customers are doing with our software.
Autodesk gives you the power to make anything!
Reporting to the Facility Manager, the Facility Coordinator acts as the main point of contact for our 2 locations in Greater Toronto Area. The ideal candidate should have demonstrated ability to develop and maintain high level working relationships with managers, co-workers, and vendors Facilities operations experience within a high technology office environment.
Principal Duties and Responsibilities:
• Proactively initiates regular contact, develops and maintains positive working relationships with department managers to understand their needs and takes appropriate actions to resolve issues. Must be able to understand and balance the needs of each department with overall site needs.
• Develops and maintains positive working relationships with landlord and/or property management and external service vendors. Maintains knowledge of building management's policies and procedures manual and maintains building specific files
• Monitors building vendors, including janitorial, day porter, and maintenance staff
• Provides technical assistance with audio visual presentations and manages maintenance and calibration of such systems.
• Monitors service request tickets (Action Requests or AR’s) for service, repairs & maintenance, determining the nature of the problem(s) and either completing the request or recommending appropriate solutions to customers in a timely manner. Coordinates work with outside vendors to complete requests as needed.
• Performs ongoing facilities maintenance inspections of public and common areas by conducting "walk-throughs" of site to ensure compliance with local health and safety regulations. Models company safety policies and participates in Emergency Response Team efforts.
• Complete various Facilities Operations Projects such as coordinating vendors for interior refurbishments such as painting, carpet replacement, small office furniture projects, space planning and building repair. Communicates status and timeline of these facility maintenance projects, enhancements, and changes to site occupants.
• Oversees shipping/receiving and company mail services.
• Contributes to facility programs covering disaster preparedness and recovery and coordinates with Headquarters division to implement company-wide emergency response plan.
• Coordinates with manager on facilities budget and for reporting financial information.
• Monitors employee and visitor flow in and out of building(s). Ensures that unauthorized individuals are not granted access to the buildings. Ensures that employees are using proper access badges. Alerts Facilities, Building and Security staff of any disturbances or potentially dangerous situations. May be trained on alarm systems and provide first level response.
• Maintains professional appearance of building lobby, reception area, customer briefing center and foodservice areas. Manages Green Cleaning program through vendor relationship.
• Performs set-ups and tear-downs of multi-purpose, conference, and training rooms as directed by manager
• Maintains current knowledge base of Company products and information by reading Company news, announcements, and product brochures.
• May manage company parking or parking permit system for the building lots.
• Assists with departmental purchases, payment and tracking as pertains to vendors. Works with Procurement and Accounts Payable departments to ensure department bills are paid in a timely manner.
• Expectation to be available on-call afterhours and on weekends for emergency maintenance issues
Requirements:
• 8+years relevant facilities experience
• Associate’s degree, IFMA or similar accreditation or equivalent is a plus
• Experience with sustainable building operations. LEED AP is a plus
• Past direct experience with office relocation(s) is a plus
• Technical experience with building control systems, environmental systems and audio/visual preferred
• Experience with vendor management and the implementation of the corporate safety program.
• Experience with computerized maintenance management systems, subcontract management, life safety management skills, energy management and the development of standardized operating procedures are a plus.
• Excellent oral and written skills and proficiency with all Microsoft Office (Excel) applications is required
• Ability to lift 50 pounds
• Valid driver’s license
• Ability to be self-motivated, meet deadlines and carry out duties with minimal supervision and instruction
• Proven administrative skills in an office environment including maintaining records
• Customer service oriented - pleasant, friendly, cheerful, energetic, ambitious, courteous and professional demeanor.
As a global leader in 3D design, engineering, and entertainment software, Autodesk helps people imagine, design, and create a better world. Autodesk accelerates better design through an unparalleled depth of experience and a broad portfolio of software to give customers the power to solve their design, business, and environmental challenges. In addition to designers, architects, engineers, and media and entertainment professionals, Autodesk helps students, educators, and casual creators unlock their creative ideas through user-friendly applications.
Learn why Autodesk is ranked a top place to work by Fortune, Forbes, Glassdoor, and others: Top 7 Reasons You Should Work at Autodesk