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Administrative Assistant
NBC Universal
Santa Monica, CA, United States
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About Us
At Fandango, we love movies. From showtimes and ticketing, to engaging content and innovations in movie going- we strive to deliver the perfect movie going experience—anytime, anywhere. And to be the go-to destination for moviegoers, we think it’s all about collaboration. Anyone can build a website or app, but it takes a special group across many disciplines to create an experience that can live across multiple platforms and connected devices. Thanks to an exceptional team, we’re working hard to make Fandango a little bit better every day. Our 30 million (and growing!) online and mobile monthly visitors can now buy movie tickets at over 25,000 screens nationwide and stay for exclusive trailers, our award-winning original video series, movie reviews, celebrity interviews and more. So, if you’re looking to inspire, be inspired and work at the intersection of entertainment and technology look no further than Fandango. Visit Fandango.com/careers for a behind-the-scenes look at Fandango and follow us on LinkedIn for the latest news and updates. Fandango is an NBCUniversal Company. It is the policy of NBCUniversal and NBCUniversal's affiliated businesses to consider all qualified applicants for employment without regard to race, color, religion, national origin, sex (including pregnancy) sexual orientation, age, disability, veteran status or other characteristics protected by law.
Responsibilities
The Administrative Assistant will often be the first contact visitors have with our company, so it is important that they reflect our professional and dynamic culture. This position will also be entrusted to diligently follow security procedures, including ensuring that each visitor is an authorized guest of the company.
Responsibilities:
• Greets customers, vendors, job applicants, employees from other locations and other visitors with a high degree of professionalism and courtesy.
• Log all visitors and announce to employees that their guest(s) have arrived.
• Act as a backfill for team members while they are out of the office.
• Maintains and manages the relationships with multiple vendors.
• Provide general administrative support to the Human Resources team.
• Assists the Recruiting department with the scheduling of candidates, and ad hoc projects.
• Streamline, enhance and improve on current department administrative processes.
• Other duties as assigned
Qualifications/Requirements
• 1-3 years’ experience with Microsoft Office Software (Word, Excel, and Outlook).
• Strong work ethic; diplomatic; team and service oriented; builds strong working relationships.
• Exhibits superior verbal communication and exceptional customer service skills.
• Consistently demonstrates professional demeanor, appearance and attitude.
• Sound judgment and problem-solving ability.
• Able to exercise discretion and keep strictest levels of confidentiality.
• Must maintain regular and acceptable attendance at such level as is determined at the company’s sole discretion.
• Must be available and willing to work extended hours (during crunch times!) per day including occasional weekends and holidays.