This job has expired, please see additional jobs below
Events & Conference Manager
Viacom
New York, NY, United States
Job Details - this job has expired, please see similar jobs below
Overview and Responsibilities
The Event Operations Manager will report to Director of Event Operations & Food Service.
The Manager will handle the Day-to-Day Operations of the Meeting Center which includes the following:
1. Oversee and supervise the Meeting Center concierge vendor
2. Manage and troubleshoot all issues or changes within the Meeting Center procedures
3. Make sure all staff and vendor is prompt, courteous, properly dressed and conducting duties.
4. Manage and review daily/weekly scheduled meetings at Meeting Center
5. Confirm all support service groups for each scheduled meeting
6. Maintain communication with the Catering and Facilities Dept. to insure timely response and setup
7. Conduct floor inspections daily and report issues to appropriate service departments
• Manage events and support Sr. Event Manager on functions pertaining to:
1. The Lodge (Large Cafeteria)
2. White Box (Large Meeting Space)
3. Paramount Screening Room
4. 52ndFloor Executive Dining
5. Various Floors at 1515 Broadway, 1540 Broadway, 345 Hudson.
• Pre-Event and onsite communication, coordination with event hosts/delegates
• Generate contract agreements in the event software system for all events/meetings that occur at all NYC company locations
• Establish staff schedules, task assignments to insure conformance with department objectives and goals
• Represent and deliver service excellence
• Determine fiscal requirements and prepare budgetary recommendations for Food Services/Catering as it relates to scheduled events/meetings
• Conduct research and develop feasibility studies to identify new event opportunities for Viacom International Work closely with the Core Services support departments: Security, Facilities, Catering, Production, and Audio/Visual
• Maintain calendar of events and implement a system, that enables and anticipates long-term planning and effective management for the organizations meetings, conferences, and events
• Supervise and coordinate the activities with the department coordinator as required to successfully execute all aspects of the event including pre-event, during, and post-event.
• Troubleshoot and resolve issues relating to successful event execution
• Provide post-event analysis, event budget recaps and participant feedback to incorporate learning for future events/meetings
• Assist Director of Food Services/Event Operations on various projects
Basic Qualifications
• Atleast 5-7 years Conference/Event Management experience
• Able to multi-task in a fast paced environment
• Able to lift 25 lbs.
• Must be able to work flexible hours; early mornings, late night and weekends as necessary.
Additional Qualifications
• Excellent interpersonal and client relation skills