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Executive Assistant
iHeartMedia
Allentown, PA, United States
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Job Summary:
Administrative Assistant/Office Support
Perform a wide range of administrative and office support activities to facilitate the efficient operation of the organization. Provide personal administrative support and assistance to various members of the Senior Management Team.
Primary Tasks and Responsibilities
• Serve as the key point of contact and coordination for executives (Senior Management Team) at Clear Channel Airports
• Assist various members of the Senior Management Team with routine administrative office function support services
• Manage and maintain schedules, appointments, and meetings
• Make travel arrangements for Senior Management Team, as well as serve as the backup travel arranger for Travel Manager
• Complete expense reports for various members of the Senior Management Team
• Telecom account management – wireless device ordering, upgrades and account changes; audit monthly reports
• Exhibit extreme discretion in handling of all business matters
• Communicate appropriately and clearly to all constituencies
• Prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner
• Other duties as assigned by the members of the Senior Management Team
Education and Experience
• Must have at least 3 years of experience providing support at the executive level
• Proficient computer skills and in-depth knowledge of relevant software such as MS Office Suite
• Knowledge of standard office administrative practices and procedures
• Bachelor’s degree preferred, but not required
Key Competencies
• Organization and planning skills
• Communication and interpersonal skills, both verbal and written
• Information gathering and information monitoring skills
• Problem analysis and problem solving skills
• Judgment and decision-making ability
• Independent initiative
• Confidentiality
• Attention to detail and accuracy
• Flexibility
• Travel as required for company and conference events