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Human Resources Assistant
AEG
Los Angeles, CA, United States
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AEG Live, the live-entertainment division of Los Angeles-based AEG, is dedicated to all aspects of live contemporary music performance: touring, one-offs, sponsorship, festivals, and special events with seventeen+ regional offices and over thirty-seven-state-of the-art venues. AEG Live’s most recent tour roster includes The Rolling Stones, Enrique Iglesias & Pitbull, and Justin Bieber.
AEG Live is also the largest producer of music festivals in North America from the critically acclaimed Coachella Valley Music & Arts Festival to Stagecoach Country Music Festival and New Orleans Jazz & Heritage Festival.
Our Human Resources department provides support in the areas of staffing, compensation and benefits, employee relations, organizational development and legal compliance. The Human Resources Assistant is a highly organized, self-motivated professional who has the ability to meticulously compile, organize and report sensitive and critical information. This position will utilize their organization skills to keep HR information orderly and compliant, while also using their administrative skills to anticipate departmental needs and respond accordingly. The Human Resources Assistant must be one-step ahead and think outside the box in a fast-paced environment while providing excellent customer service.
Essential Duties:
1. First point of contact for all employee inquiries and properly directs concerns to appropriate parties to coordinate fast and effective resolutions. Responsible for overall departmental flow and organization. Provides executive support to Director of Human Resources, including screens and directs phone calls/inquiries, processes expenses, schedules and coordinates travel/meetings, maintains all calendar items, processes incoming mail and correspondence, prepares outgoing mail, and ensures the department is always fully equipped.
2. Assist in processing payroll, including extracting and communicating critical information via the processing of personnel action forms (new hires, transfers, promotions, time/attendance, etc.)
3. Data entry: input paid time off balances and verification of employee data in Company system. Maintain data integrity.
4. Administers employee on-boarding, including processing all new hire paperwork and ensuring all information is correct in Company system.
5. Administers employee exiting including final wages, exit alerts, collection of equipment etc., access deletion, and processing all termination information in Company system.
6. Assist in the organization and maintenance of intern program, including onboarding, exiting and coordinating mixers/seminars.
7. Communicate company policies, procedures, and benefit information to employees including the maintenance of all legal posting requirements.
8. Maintain employee and company files according to internal retention policies and all legal compliance requirements.
9. Additional duties may include generating various HR Reports as required, complete employment verifications, liaises with third party payroll and related employees and departments, handles and safeguards confidential and proprietary information, provide receptionist/front desk relief.
Required Qualifications:
1. A minimum education level of: Bachelor of Arts/Sciences Degree (4-year) in Human Resources, Psychology, or Business Administration
2. 1-2 years of related work experience
3. Previous administrative experience supporting a department or executive and/or maintenance of a front desk
4. Satisfactory experience in Microsoft Office: Word, PowerPoint, Excel, Outlook, Visio
5. Extremely detail oriented and organized
6. Proven ability to utilize discretion and best judgment when handling confidential information
7. Excellent Customer Service skills
8. A working knowledge of HR compliance laws and regulations
9. One year of payroll experience using an HRIS system and applying knowledge of applicable State & Federal Wage and Hours Laws