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AP Coordinator
Houghton Mifflin Harcourt
Orlando, FL, United States
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Job Requisition ID: 4063
AP Coordinator
Roles, Responsibilities and Expectations:
• Follow HMH policies to review and evaluate payment requests. Review transaction approvals against the reservation of authority database. Return transactions that do not meet policies and approval guidelines.
• Input invoice data including general ledger coding into SAP and work with appropriate general accounting staff to resolve coding issues.
• Process purchase order related invoices according to established procedures. Communicate variances with the buyer.
• Follow prioritization guidelines provided by the Team Lead and SR AP Coordinator. Escalate transactions that require priority processing.
• Provide customer service to internal and external customers using knowledge of AP.
• Assure use of proper communication skills when using phone or email to resolve customer concerns in a timely manner.
• Assure full understanding of SAP and electronic backup documentation attachment process.
• Assure that proper documentation is provided before initiating vendor maintenance and/or set up. Identify and communicate discrepancies in the SAP vendor file.
• Quality control handling of processed invoices via A/P access database, research and re-work of any incorrect invoice input.
• Analyze and retrieve vendor/invoice data from electronic software for timely invoice payment resolution.
• Act as backup to departmental activities as assigned.
Qualifications/Experience/Skills:
• One to three years’ experience in an accounts payable environment.
• Knowledgeable in Excel, Word and Outlook as well as SAP financial systems.
• Basic knowledge with any A/P EIPP workflow software such as IPayables and ScanOne.
• Excellent written and verbal communication skills.
• Strong customer service and data entry skills.
• Basic knowledge of an online T&E Tool such as Concur and American Express helpful.
Physical Requirements:
• Might be in a stationary position for a considerable time (sitting and/or standing).
• The person in this position needs to move about inside the office to access file cabinets, office machinery, etc.
• Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer.
• Must be able to collaborate with colleagues via face to face, conference calls, and online meetings.
ABOUT US:
Houghton Mifflin Harcourt (NASDAQ:HMHC) is a global learning company dedicated to changing people’s lives by fostering passionate, curious learners. As a leading provider of pre-K–12 education content, services, and cutting-edge technology solutions across a variety of media, HMH enables learning in a changing landscape. HMH is uniquely positioned to create engaging and effective educational content and experiences from early childhood to beyond the classroom. HMH serves more than 50 million students in over 150 countries worldwide, while its award-winning children's books, novels, non-fiction, and reference titles are enjoyed by readers throughout the world.
For more information, visit http://careers.hmhco.com
PLEASE NOTE:
Houghton Mifflin Harcourt is an equal employment opportunity employer and participates in E-Verify. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of gender, race/ethnicity, gender identity, sexual orientation, protected veteran status, disability, or other protected group status.