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Executive Assistant
Bell Media
Toronto, , Canada
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Bell is a truly Canadian company with over 136 years of success. We are defined by the passion of our team members and their belief in our company’s vast potential.
To ensure we continue to be recognized as Canada’s leading communications company, we’re committed to finding and developing the next generation of leaders. This means creating best-in-class career and development opportunities for our employees.
If you’re passionate, driven and find yourself seeking interesting work, new challenges and continuous learning opportunities, then we want you to join our team.
Bell Media is Canada's premier multimedia company with leading assets in television, radio and digital media, including CTV — Canada's #1 television network, and the country's most-watched specialty channels. It is a critical component of Bell’s commitment to leverage strategic investments in broadband networks to offer Canadians the best available content on any of the four screens they choose: television, smartphone, tablet and computer.
Are you looking for a challenging position and an opportunity to support a senior level executive within Bell Media?
Do you possess strong organizational and executive administrative skills?
Are you able to think strategically, act proactively, and deliver strong results?
If you’re passionate, driven, and love working as an executive assistant, then we want you to join our team.
Job Description:
Reporting to the Senior Vice President English Television and Local Sales, the successful individual will be responsible for executive management and administrative duties. In this role you will represent the department to both internal and external contacts. Most of the work performed requires discretion and thorough knowledge of the Executive’s functional area.
Job Duties:
• Manage the Senior Vice President's calendar and itinerary; including planning, organization, coordination of travel, meetings, conference calls, events and logistics with both internal and external clients
• Manage general correspondence on behalf of the Senior Vice President, through processing incoming calls, mail and taking appropriate action and escalation with minimal supervision
• Assist in the preparation of reports and briefing documents for Senior Executives in a variety of formats (PowerPoint, excel, word documents, etc.)
• Provide administrative support for the Senior Vice President and the team as required
• Assist the team with ad hoc requests i.e. coordination of events, meetings
• Develop and implementing process improvements to maximize departmental efficiency
• Manage expenses; including completing invoice payments and expense management accounting, investigate and sourcing cost-effective purchases and practices
• Maintain a master filing system and being able to process confidential transactions in an efficient and expedited manner
• Manage special projects and additional support through the coordination of personnel related issues and other duties as required
Essential Skills:
• Motivated, proactive, enthusiastic, results-oriented, with proven administrative experience at the executive support level
• Professionalism and solid judgment in representing the office of the executive
• Strong interpersonal skills and excellent written and verbal communication skills
• Outstanding organizational, administrative and time-management skills and ability to handle multiple detail-oriented tasks simultaneously
• Solid analytical skills with ability to draw insights and provide recommendations
• Personal commitment to ownership and accountability for the success of tasks assigned with a high level of attention to detail and effective follow-up on activity
• Position requires the willingness to work beyond typical business hours
• Display strong initiative and anticipate the needs of a busy executive and team
• Must have the knowledge, skills and abilities to use and operate a PC in the windows and internet/intranet environment, including, windows and navigation, file management, internet use and e-mail software (Outlook)
• Must have a strong working knowledge of commonly used business software, including MS Office Tools – Word, PowerPoint, Excel, Access, NetMeeting, WinZip, an asset
• ARIBA , SAP, HR Transaction, APSS, CSAC, etc., an asset
• Bilingualism, an asset
Bilingualism is an asset (English and French)
Additional Information:
Position Type: Management
Job Location: Canada : Ontario : Toronto
Application Deadline: 03/08/2017
Please apply directly online to be considered for this role. Applications through email will not be accepted.
Bell is committed to fostering an inclusive, equitable, and accessible environment where all employees and customers feel valued, respected, and supported. We are dedicated to building a workforce that reflects the diversity of the communities in which we live and serve, and where every team member has the opportunity to reach their full potential.
Created: Canada, ON, Toronto