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Accounts Receivable/Payble Specialist
AEG
Denver, CO, United States
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AEG Live, the live-entertainment division of Los Angeles-based AEG, is dedicated to all aspects of live contemporary music performance: touring, one-offs, sponsorship, festivals, and special events with seventeen+ regional offices and over thirty-seven-state-of the-art venues. AEG Live’s most recent tour roster includes The Rolling Stones, Enrique Iglesias & Pitbull, and Justin Bieber.
AEG Live is also the largest producer of music festivals in North America from the critically acclaimed Coachella Valley Music & Arts Festival to Stagecoach Country Music Festival and New Orleans Jazz & Heritage Festival.
The Accounts Receivable/Accounts Payable Specialist may specialize in a variety of different accounting areas related to company invoicing and payment processing. The AP/AR Specialist may work with the distribution of wires and reconciliation of bank accounts. The AP/AR Specialist will focus in the processing of invoices and the payment of company expenses. Responsibilities may include the review of temporary employee timesheets and payroll processing for 3rd party payroll company as well as audit approvals, review of consignment ticket statements, month end close duties and reporting, and other administrative or ad hoc projects as assigned.
Essential Duties:
• Review wire requests against artist contract and settlement sheet and release approved funds. Research and respond to inquiry requests about pending and approved wires or received finds as necessary.
• Audit bank accounts for fraudulent activity and return transactions when necessary. Responsible for opening of new accounts, addition of check signers, printing of approved checks, and analysis of bank fees. May be responsible for reconciling petty cash.
• Enter and code accounts payable invoices or accounts receivable funds and vouchers into Image Now. Contact vendors for accurate company information or copies of invoices when necessary. Process accounts receivable funds through financial systems.
• Review temp employee timesheets submitted by managers and upload into 3rd party payroll server to submit for approval and payroll processing. Approve payroll audits received by 3rd party payroll company and process 3rd party payroll invoices for services rendered.
• Review road checks, purchase card transactions, receivables, and other expenditures for accuracy, and enter/appropriate code into JD Edwards.
• May be responsible for miscellaneous administrative office duties and ad hoc accounting requests as needed such as AP/AR report requests and filing.
• Additional duties may include: assist Accounting Manager with closing financials at month end, review internet and call centers remittance for error, reconcile consignment ticket statements from multiple venues/festivals.
Required Qualifications (Job Knowledge, Skills, and Education):
1. A minimum education level of: High School Diploma or its equivalency (Bachelor of Arts/Sciences Degree Preferred)
Area of Study: Accounting
2. Years of related work experience: 2-3
3. Proficient in MS Office, especially in Excel
4. Able to work independently and as part of a team
5. Organized, proactive, and detail orientated
6. Strong written and verbal communication skills
7. Knowledge of Basic Accounting Principles
8. Strong time management and interpersonal skills
1. Experience working with JDE and Image Now is preferred
2. Music industry experience is preferred
3. Experience with financial reporting and ticketing systems is preferred