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Project Coordinator
LucasFilm
San Francisco, CA, United States
Job Details - this job has expired, please see similar jobs below
This role is responsible for coordinating Lucasfilm Video Production projects. This role also serves as a key contact between the editorial team and other internal Lucasfilm departments to gather digital and physical assets. This role plays a critical role in providing day-to-day administrative support to the Sr Creative Producer and the department as a whole.
Responsibilities:
• Collaborate with producers to maintain production and editorial calendars
• Assist the Sr Creative Producer and department with general administrative duties including, but not limited to: managing phone calls, shipping and receiving, calendar management, equipment and supply purchasing, booking travel, and preparing expense reports
• Oversee logistical needs for onsite meetings and visitors, including location scheduling and catering
• Create daily schedule agenda for Sr Creative Producer
• Create and maintain agenda for weekly department heads meeting
• Assist with communication of creative notes to staff and vendors
• Collaborate with Creative Lead, Production Specialist, and Producer to plan for all shoots, based in various locations: advise if additional crew or gear resources are needed, book external crew, as needed, create and distribute call sheets, coordinate visitor passes, place catering orders, handle shoot paperwork, etc.
• Provide editorial admin support as needed: review / create transcripts, gather and organize lower third information, and complete music cue sheets, ensure that reviews and turnovers are completed
• Assist with creating, obtaining, and organizing project briefs, scripts, logs, cue sheets, and graphics elements
• Manage special projects as needed
Requirements:
• Minimum 3 years’ experience in administrative or production support role
• Excellent computer skills including: Word, Excel, Powerpoint, and Google Suite knowledge required.
• Ability to be a self-starter and comfort dealing with ambiguity
• Excellent analytical, organizational, project tracking, and communication skills (written and verbal)
• Ability to multi-task effectively within a high pressure environment while meeting strict deadlines
• Exceptional team player, able to collaborate closely across multiple departments and business units while demonstrating skills in diplomacy, flexibility, and patience
• Experience in video production and/or post-production environment preferred