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Executive Assistant to the Publisher
Atlantic Media
New York, NY, United States
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We’re currently seeking a bright, entrepreneurial individual to support our SVP & Publisher. The Assistant will have the unique opportunity to serve as the front lines of communications for the Publisher and The Atlantic at this exciting time of change and growth for the magazine.
Responsibilities Include:
• Provide overall administrative support for the SVP & Publisher, including calendar management and correspondence with partners
• Schedule meetings/calls/business trips as directed
• Prepare and reconcile expense reports for the Publisher and the VP of Sales
• Serve as a representative of the Publisher and The Atlantic brand in communications with colleagues and clients
• Prepare and proof documents and correspondence, such as presentations and VIP outreach
• Assist with planning and organization of external events and special projects (i.e. team offsites, Annual Sales Meeting, client events & gifts)
• Perform assorted administrative tasks and miscellaneous errands as needed (i.e. processing invoices, updating comp list, issue mailings, new-hire support, etc.)
• Support the VP, Advertising Partnerships in areas including expenses, travel, and calendar management.
• Proactively take on tasks to improve office operations and aesthetic.
• Act as liaison between corporate headquarters in Washington, DC and the New York office
Qualifications Include:
• Fluent in all aspects of G Suite and Microsoft Office
• Passion for publishing and media
• Professionalism, approachability, reliability and an upbeat demeanor
• Impeccable organizational skills and ability to multi-task and prioritize in a fast-paced environment
• Proactive, clear and tactful communications with excellent interpersonal skills
• Comfort with ambiguity, urgency and self-direction
• Willingness to assist with queries from across departments and the broader business
• Superior service ethic and grace under pressure
• Creativity, persistence and tenacity
• Bachelor’s degree
Across Atlantic Media, generally, the firm looks for two “pillar gifts” in its candidates. In all of us, these are more aspirational than actual, but they are central in our intentions.
1. Force of Intellect - Atlantic Media seeks a discipline and rigor of thought as manifested, often, in exceptional academic performance and, later, success in a professional environment.
2. Spirit of Generosity - Equally, Atlantic Media seeks what we term a spirit of generosity – a natural disposition towards service and selfless conduct.
Atlantic Media is an EOE of Minorities/Women/Vets/Disability.