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PA, ES Digital
Discovery Communications
London, , United Kingdom
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Position Summary:
The role will provide general admin duties within the ES Digital team and dedicate PA support for VP, Product Development, VP Technology in addition to providing part-time support for the EVP Commercial when based in Europe. This role will also be the backup cover for the EA for the EVP & MD, ES Digital.
This role will require the highest level of confidentiality, discretion and flexibility and will include a wide range of duties. As with any PA position, the roles supported by the PA may change from time to time.
Responsibilities:
• To provide full support including acting as first point of contact for internal and external contacts, clients and service providers.
• Extensive diary management.
• Schedule, organise and co-ordinate meetings and facilities (including department events).
• Organise international travel, transport & hotel arrangements and arrange travel itineraries as required. Check and keep track of air miles, travel insurance and other schemes.
• Answer telephone and screen calls, route callers, respond to internal and external enquiries, and provide routine information.
• Prepare purchase orders, submit and track monthly expense claims as required.
• Dealing with ad-hoc admin queries and support to any team Projects.
• Photocopying, binding, filing, archiving, arranging couriers, stationery orders.
• Type and compose letters, memorandums, presentations and other documents (Filing and Secretarial).
• Team sickness and holiday tracking
• Extensive invoice tracking responsibilities for IAS campaigns & production
• Track monthly departmental budgets ensuring they are accurately captured.
• Tracking and monitoring campaign costs, feedback & report each month to head of Sales
• Pro-actively seek out other areas, roles & responsibilities to support the team
• Any other ad hoc duties that may be reasonably required from time to time
Requirements:
• Strong proven experience as a Team Assistant or PA.
• Pro-active, professional and personable attitude.
• Must be able to communicate well with people at all levels including SVPs and above.
• Discretion, professional and personable attitude at all levels.
• Sound secretarial skills, including excellent Microsoft Office skills and PowerPoint
• Highly organised and ability to work on own initiative.
• Diligent, accurate, methodical with a good eye for detail.
• To be adaptable, flexible, committed and commercially aware.
• Able to cope with a fast-paced and demanding work environment.
• Experience and enthusiasm for the TV Industry or a related industry an advantage.
• Self-starter who is comfortable working with little supervision and training.