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Coordinator, Special Events
MLB
New York, NY, United States
Job Details - this job has expired, please see similar jobs below
MAJOR PURPOSE:
Report to Sr. Director, Special Events on event planning and hotel related projects for Major League Baseball. Work closely with Manager, Special Events on all projects.
RESPONSIBILITIES:
Hotel / Meeting Planning-Related Responsibilities:
• Assist Manager and Sr. Director in pre-planning and/or on-site assignments for all meetings and events, including function space floorplans, catering, audio visual, hospitality events, transportation and coordination with vendors as needed.
• Maintain the housing blocks, assign hotel rooms, submit rooming lists and change reports to hotels interface with all departments regarding traveling staff.
• Reconcile hotel invoices and internal rebilling to MLB departments
• Collect and organize a high volume of Postseason hotel data across multiple cities
• Prepare RFP for meeting and track RFP responses.
• Maintain all legal hotel templates used by Special Events.
• Prepare, negotiate and maintain tracking system for all hotel contracts.
• Maintain Hotel Registration System on MLB Portal for all meetings and events, including collaboration on jewel event mobile sites with MLBAM
• Coordinate All-Star projects including Golf Outing, VIP Welcome Hotel Amenity Program, All-Star Gift Bag, All-Star Hotel Wardrobe, including purchase orders.
• Coordinate all signage needs for Owners Meeting, World Series and All-Star Game
• Performs related duties as required.
REQUIREMENTS:
• Bachelor's Degree and a minimum one year of relevant experience or an equivalent combination of education and experience
• Major League Baseball or Club event planning, hospitality and/or operations experience strongly preferred
• Strong attention to detail, time management skills, and the ability to meet all deadlines
• Excellent decision-making and organizational skills
• Superior interpersonal, written communication and data entry skills
• Strong technical aptitude including experience working with MS Office Suite (Excel, Word, Access)
• Willingness to roll up your sleeves and do whatever it takes